Procurement Officer

The Procurement Officer is responsible for finding and evaluating suppliers,
products and services, negotiating contracts and acquiring the most cost-
efficient deals without compromising on quality.

MAIN RESPONSIBILITIES Contract Development and Negotiations: Provide
efficiencies and reduce expenses through strategic procurement sourcing and
supplier management. Support accountable contract custodians in the
negotiations of the terms and conditions of their contracts. Development of
master vendor agreements in accordance with the legal department and the
principles defined by the Head of Procurement. Decline the implement best
practice contract management tools and guidelines, following the procurement
roadmap elaborated by the Head of Procurement. Tender Management: Identify,
negotiate and implement contract and framework agreements which result in
efficiencies to the business. Prepare invitation to tenders and assess and
award/recommend supplier tenders, bids, quotations and proposals. To conduct
benchmarking and savings reviews in order to demonstrate best value.
Administer Request for Quotation process including compilation of packages,
receipt, tracking of documents, analysis of responses and set-up of supplier
files. Maintain and update an approved supplier list including their
information related to purchase orders and administer assigned categories and
product codes. Maintain accurate auditable records of all procurement process
in the data base procurement which result in high process compliance. Provide
advice, guidance and interpretation. Supplier Management: Manage Keolis MHI
Dubai Metro suppliers including but not limited to achieve cost savings via
vendor selections, assist in the reviewing and developing favourable contract
agreements, in addition to addressing and resolving delivery and billing
problems. Develop and enhance strategic vendor partnerships, including
supplier selection, evaluation, development, and rationalization/consolidation
strategies. Track, evaluate and manage vendor performance to analyse savings
achieved and services delivered in compliance with negotiated terms. Sourcing
continuity (articles, events, forums…) in order to follow the market
evolution/ innovations & to identify the potential opportunities. Manage
effective relationships with all key stakeholders and suppliers. Reporting:
Manage performance reporting for her/ his procurement activities. Ethics &
compliance: Ensure compliance with the Keolis MHI Management System * and all
relevant business processes, procedures and work instructions to deliver all
work with appropriate quality and governance standards. Ensure security and
integrity of all data provided including reporting performance, finance and
customer information; reference Keolis MHI non-disclosure policy. Ensure
compliance with all training requirements of Keolis MHI and ensure adherence
to these requirements at all times whilst in employment.

• The Management System is the way in which an organization manages the interrelated parts of its business in order to achieve its objectives. These objectives can relate to a number of different topics, including product or service quality, operational efficiency, environmental performance, health and safety in the workplace and many more. Perform and carry out other duties as instructed / directed by the Head of Procurement.
  KEY SKILLS Knowledge with ERP (enterprise resource planning) and PC literacy
  skills are essential. Excellent analytical skill is required. Ability to
  demonstrate both good literacy and numeracy skills required for the role.
  Possess good communication skills and the ability to manage multiple tasks
  efficiently and work productively in a fast-paced, team-oriented environment.
  Strong organisational skills, detail oriented, and the ability to handle
  multiple priorities.

EXPERIENCES A minimum of ‎4 years, work experience in high volume procurement
department including contract administration and contract writing.

EDUCATIONNAL QUALIFCATIONS
Ideally hold Bachelor’s Degree .