Admin Assistant (External Worker)

‎3803 Viatris Egypt S.A.E
At VIATRIS, we see healthcare not as it is but as it should be. We act
courageously and are uniquely positioned to be a source of stability in a
world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via:

Access - Providing high quality trusted medicines regardless of geography or
circumstance;
Leadership - Advancing sustainable operations and innovative solutions to
improve patient health; and
Partnership - Leveraging our collective expertise to connect people to
products and services.

Position Summary:
The position holder is responsible for carrying out comprehensive
administrative and organizational support to Viatris Egypt leadership team
(‎45% of time), medical team (‎30% of time) and enabling functions (‎25% of
time).This includes, but not limited to: Agenda planning and minutes, events
and travel coordination, expenses, preparation of power point presentations,
excel work sheets support, creating POs.
Primary Tasks:
* Full awareness & implementation of internal policies.
* Full awareness & implementation of all business process.
* Expedite flow of work, follow up and anticipate priorities to ensure deadlines are met regarding all the activities related to Viatris Egypt leadership team.
* Prepare Expense reports and reconcile T&E statements for Viatris Egypt LT and enabling functions heads
* Maintain receipts and records relating to office expenses
* Liaise with BCD/other vendors for flights, accommodation and preparation of detailed itineraries including liaising with Viatris colleagues regarding travel, accommodation and transfer arrangements for meetings.
* Assist various members of the team with office familiarization including room preparation and their appropriate storage.
* Ensure in coordination with procurement and compliance, completion of interact, MAPP and FCPA paperwork for vendors.
* Initiate POs in SmartSource for payments to suppliers and follow up with vendors to ensure delivery of orders in timely manner and follow up with finance for final payments.
* Add new vendors on Smartsource as appropriate and required and coordinate with the vendor the requirements and follow up with the internal global team on the process.
* Provide administrative support to the staff, preparation of presentations, type letters and maintaining appointments, etc.….
* Follow-up on department activities, pending issues and deadlines and participates in resolving the administrative problems in the department.
* Manage the manager's calendar and meetings.
* Build an appropriate E. Filing system
* Complete any assigned task as required on timely manner
Level of Responsibility:
Tasks are performed under the general direction of Viatris Egypt Country
Manager; however, the incumbent is fully responsible for the operational /
business results of his/ her job.
ORGANIZATIONAL RELATIONSHIPS:
* Viatris Egypt leadership team
* Medical team
* Regulatory team
* HR
* Business finance
* Procurement
Essential Personal Qualifications:
* Minimum of ‎1-‎3 years of experience in office administration.
* Fluent English Language (written & spoken).
* Working knowledge of MS Office, Word, Excel, Power Point
* Excellent typing skills with high speed in both Arabic and English
* Excellent written and oral communication skills in both Arabic and English
* Organized and Disciplined
* Strong attention to detail.
* Excellent interpersonal skills.
* Excellent time management skills
At Viatris, we offer competitive salaries, benefits and an inclusive
environment where you can use your experiences, perspectives and skills to
help make an impact on the lives of others.
Viatris is an Equal Opportunity Employer.