For our office in Cairo we are looking for an Office Manager who will oversee
staff, implement procedures, maintain administrative systems, and work closely
with Egypt & regional team to support with day-to-day requests. The role also
closely interacts with other departments such as human resources, finance,
procurement, & Legal. The Office manager will ensure the smooth running of the
office and help to improve company procedures and day-to-day operation.

**

Role overview and Responsibilities:
* Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Purchasing Required items for business or client meetings
* Schedule meetings and appointments
* Organize the office layout and order stationery and equipment
* Maintain the office condition and arrange necessary repairs
* Partner with HR to update and maintain office policies as necessary
* Organize office operations and procedures
* Coordinate with IT department on all office equipment
* Ensure that all items are invoiced and paid on time
* Manage contract and price negotiations with office vendors, service providers and office lease
* Manage office G&A budget, ensure accurate and timely reporting
* Provide general support to visitors
* Assist in the onboarding process for new hires
* Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
* Liaise with facility management vendors, including cleaning, catering and security services
* Plan in-house or off-site activities, like parties, celebrations and conferences
* Reception:
* Professional and efficient management of visitors, customers.
* Telephone calls, messages, faxes and distribution, both board and Call Center process.
* Couriers and mail - process, distribution and reports.
* General reception records for meeting rooms, canteen, equipment, etc.
* Updates and distribution of contact lists - UAE and ME.
* Administrative:
* Business Cards for Middle East Personnel
* NIP & UAE offices - Stationery Supplies, Pantry Supplies, Covid-‎19 supplies reporting, inventory, requisitions, orders, receipting. Follow up with Finance and Supply Chain.
* Events Support - Set-up in Training Room & other internal company events
* Maintaining records, reports of Covid-‎19 cases, reporting to local Authorities
* General office management support.
* Contractor & Security Management support
* ID badges and record/track for Employees/Vendors/Contractors.
* Security Guard - Records, formats, visitor coordination
* Contractors - Documentation follow up, facility access
* EHS Support : First Aid training and support on all EHS processes implemented for the facility.
* Facility Management Support: Facility Maintenance issues reporting and follow up pending works with contractors and security.
* Leave cover & Travel Coordinator/Administrator
* General responsibilities :**
* Perform duties efficiently in a fast-paced environment with minimal supervision or assistance.
* Maintain all relevant records and performs all duties in a professional and well-organized manner. With clear focus on detail and confidentiality.
* Maintain a cooperative working relationship with all other Eaton departments, focusing on providing a high level of customer satisfaction both internally and externally.
* Performs all job functions with adherence to Eaton 's Philosophy and Values

Qualifications:

• ‎4+ years' experience in a receptionist/administrative support role - proactive, efficient and mature individual with a high level of integrity, confidentiality and attention to detail


• Strong organizational and time management skills, working in a fast-paced multi-cultural environment


• Excellent oral and written communication skills


• Travel management skills - travel agents and online


• Proficient in Microsoft office applications such as Word, Excel, PowerPoint, and Outlook


• Education level - Bachelor's Degree or Diploma in any field (IT, Engineering, Business, Science, etc)


• Ability to adapt to other job functions in the Admin Dept. as and when required
  We are committed to ensuring equal employment opportunities for job applicants
  and employees. Our recruitment processes use balanced selection criteria and
  avoid unlawful discrimination against applicants on the basis of their age,
  colour, disability, marital status, national origin, gender, gender identity,
  genetic information, race or racial origin, religion, sexual orientation or
  any other status protected or required by law.

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