Office Manager

At AKQA, we believe in the imaginative application of art and science to
create beautiful ideas, products and services. With an entrepreneurial and
collaborative approach, we design adaptive digital services and experiences
that capture the imagination and deliver impressive results for our clients.
The office administration team plays a vital role in the efficiency of the
agency's infrastructure, requiring a breadth of knowledge across financial
planning, record keeping, physical distribution and logistics, touching all
employees in our studios. Our administrators are responsible for ensuring that
administrative activities run efficiently, providing structure to all
employees throughout AKQA.
Office Managers at AKQA are responsible for ensuring that AKQA's office duties
are completed efficiently and effectively. As the welcoming face of our
studio, their role requires strong administrative experience and
organisational diligence, as well as handling the hiring and resignation
process.
Located on 6th of October City, ElShiekh Zayed at AKQA you will have access to
on‐the job training in an exciting and creative environment. You'll be given
full ownership of the Office Management tasks, must be great at multitasking
and be ready to work in a fast-paced environment.

ROLE REQUIREMENTS
* Supervising all office administrators and their schedules
* Managing office expenditure and budgets, including petty cash
* Arranging weekly company breakfast and catering requirements for meetings
* Management and renewals of studio related legal documentation, i.e. trade licences, establishment cards, etc.
* Managing and monitoring company car usage (including fines, registration & renewals), utilities (electricity & telephone bill payments) and postal registration
* Preparing all employee related documentation, including salary certificates, no objection letters and employment certificates
* Updating the employee master sheet for the studio
* Arranging business travel for Management and monitoring approvals for employees' annual tickets
* Scheduling of meeting rooms for all employees
* Support with the screening of resumes for the open vacancies
* Responsible for preparing paperwork related to the social and medical insurance for all employees

QUALITIES AND CHARACTERISTICS
* Excellent organisational and time management skills
* Advanced knowledge of the Microsoft Office suite
* Ability to prioritise and delegate tasks
* Detail oriented with the ability to manage multiple tasks simultaneously
* Charismatic and warm personality with good communication skills
* Excellent written and verbal communication skills in English
* At least ‎2 years of experience in Office management or administration
AKQA is an Equal Opportunities Employer. We believe that diversity is vital to
AKQA's ability to provide our clients with the best recommendations and are
committed to fostering a varied and inclusive work environment. Your race,
colour, ancestry, religion, gender, gender identity, national origin, sexual
orientation, age, marital status, disability or veteran status have no bearing
on our hiring decisions. If you have a disability or special need that
requires accommodation, please let us know.