JOB PURPOSE
Provide effective administrative assistance to the Management and serve as a
liaison to the management team, organize and coordinate executive outreach and
external relations efforts and oversee special projects.
KEY ACCOUNTABILITIES
Provide direct support and administrative duties.
* Maintain appointment schedules and calendar, provide reminders when required.
* Meet and greet visitors / delegations / stakeholders / business partners and other senior level personnel.
* Organize and attend meetings, transcribe, and distribute the minutes.
* Create and maintain a system for organizing and storing both electronic and hardcopy documents.
* Handle and maintain confidential and sensitive information, data, and records.
* Coordinate documents for interacting with both internal and external executives, consultants, and assistants in preparation of meetings.
Communication
* Receive and screen calls and communications and determine which are priority matters and alert the Management.
* Communicate and handle incoming and outgoing electronic communications on behalf of the executive.
* Compose letters and correspondences.
* Ensure contacts are up to date.
Schedule and Events
* Manage diary and coordinate activities including scheduling of meetings and Tele Conferences
* Coordinate accommodation, travel, visa and entertainment arrangements and meetings participants.
* Arrange business lunches/dinners, and social activities, organizing logistics.
Span of Communication
* Internal: Executives
* External: N/A
Job relevant information (boundaries & decision-making authority)
* The jobholder is responsible for making decisions related to their direct scope of work.
Required Qualifications:
* University degree preferably in Business administration is preferred.
Preferred Experience:
* 3 years of experience in providing support to senior or executive level management
Job-Specific Skills:
* Flexible, Self-independent and able to work on weekends and after hours.
* Ability to work in fast moving environment with minimal supervision.
* Ability to handle sensitive and confidential data with discretion.
* Ability to communicate across multiple hierarchal levels.
COMPETENCIES
* Excellent organizational, interpersonal and communication skills
* Excellent verbal and written Communication skills in English & Arabic
* Proficiency in MS Word, Excel, Outlook, and PowerPoint
* Prioritization of tasks and adherence to timelines
Business administration
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