Executive Administrative Assistant

؜ - ؜القاهرة ؜ -

تفاصيل الوظيفة

Job Description



  • Handling emails, phone calls, and other forms of communication both internally and externally. This involves relaying messages, answering inquiries, and maintaining effective communication channels.
    Managing appointments, meetings, and events for individuals or teams. This
    includes coordinating schedules, sending out invitations, and ensuring all
    parties are informed.

  • Maintaining accurate records and databases. This can involve inputting data, updating information, and organizing files in both physical and digital formats.

  • Managing office supplies, equipment, and resources.

  • Ensuring a well-organized workspace
    and facilitating a comfortable working environment
    for colleagues.

  • Drafting, formatting, and pr oofreading various documents such as reports, presentations, and memos. Ensuring documents are consistent, error-free, and align with company guidelines.

  • Coordinating travel plans for employees, including booking flights, accommodations, transportation, and preparing necessary travel documents.

  • Assisting with various administrative tasks, such as processing expenses, managing invoices, and handling basic HR-related tasks.


Personal Skills


Organizational Skills:
Ability to manage multiple tasks, prioritize effectively, and maintain a high
level of organization in a fast-paced environment.
Communication:
Strong verbal and written communication skills are essential for interacting
with colleagues, and stakeholders.
Time Management:
Efficiently managing one's own time and the time of others, ensuring deadlines
are met and tasks are completed promptly.
Attention to Detail:
Being meticulous in data entry, record keeping, and document preparation to
prevent errors and ensure accuracy.
Customer
Service Orientation:
A positive and helpful attitude when interacting with colleagues &
Stakeholders.
Adaptability:
Being flexible and open to changes, as administrative roles often require
dealing with unexpected situations and tasks.
Confidentiality:
Maintaining the confidentiality of sensitive information and adhering to
privacy regulations.
Interpersonal Skills:
Collaborating effectively with colleagues at all levels within the
organization and building strong working relationships.


Technical Skills


Computer Proficiency:
Familiarity with office software such as Microsoft Office (Word, Excel,
PowerPoint) and other industry-specific tools.


Problem Solving:
Ability to identify issues, propose solutions, and make decisions that
contribute to the smooth running of the organization.


Job Details


Job Location
Cairo, Egypt
Company Industry
IT Services
Company Type
Employer (Private Sector)
Job Role
Administration
Employment Status
Full time
Employment Type
Employee
Job Division
COO Office
Partners & Alliances


Preferred Candidate


Career Level
Entry Level
Years of Experience
Min: ‎2 Max: ‎4

ملخص الوظيفة

  • المُعلن : Giza Systems EG
  • تاريخ الإعلان : 16/08/2023
  • نوع العمل : -
  • مستوى الخبرة : -
  • المستوى التعليمي : -
  • مكان العمل : القاهرة
  • الراتب : -
  • الهاتف : -

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