SECRETARY

• Provides administrative and secretarial support to officers within a designated function and multi-tasking whilst switching in-between several administrative tasks.


• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.


• Monitor and action e-mails as well as printing and filing services

With offices in Australia, Africa, Canada and the Philippines, Lycopodium
proudly delivers high quality professional engineering and project delivery
services globally, across the resources, infrastructure and industrial
processes sectors. By joining our global team and learning from renowned
subject matter experts, we can offer you a diverse career that could take you
anywhere in the world.
Lycopodium is currently recruiting for a secretary to join our growing
Office Services team in Yamfo, Ahafo North.
Reporting to the Administrative Lead the Secretary will provide office support
to Office Services Department and its staff through assisting with
correspondence, making appointments and carrying out administrative tasks to
ensure daily smooth running of the Department on the Ahafo North Project Site
in line with Company, Client, and industry requirements.
The tasks you'll perform
* Provides administrative and secretarial support to officers within a designated function and multi-tasking whilst switching in-between several administrative tasks.
* Ensure all dealings with Client, Vendors and other external stakeholders are professional and in line with ethos of the business.
* Provides administrative and secretarial support to officers within a designated function and multi-tasking whilst switching in-between several administrative tasks.
* Provide specialist advice in designated areas of expertise.
* Work collaboratively with personnel across all business units.
The expertise you'll bring
* Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies, and coordinating equipment maintenance, and handling packages and correspondence.
* Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
* Responds to and resolves administrative inquiries and questions.
* Monitor and action e-mails as well as printing and filing services
* Welcomes and directs visitors and clients.
* Answers and transfers phone calls, screening when necessary.
* Performs other related duties as assigned.
Working Conditions:
* Site based.
* Working hours are ‎6 days a week, ‎8 hours per day, from Monday to Saturday, 7am to 4pm daily and ‎5 hours on Saturdays from ‎7 am to 1pm. Note that any additional hours required to work would be paid for.
* ‎23/‎5-day roster.
YOUR TRAINING, SKILLS & EXPERIENCE CHECKLIST
Formal Qualification (including Professional Registrations):
* Technical Certificate/Tertiary Education Qualification, Degree, or Diploma in related field or equivalent.
* Well-developed written and verbal communication skills.
Additional Knowledge:
* Proficient in the use of Microsoft Office Suite Package.
* Basic understanding of office equipment.
* Basic understanding of clerical procedures and systems such as recordkeeping and filing.
* Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
Experience:
* Minimum ‎0 - ‎4 years' experience in specialist field.
Technical Skills:
* Well-developed written and verbal communication skills.
* Demonstrate an ability to work autonomously and collaboratively with colleagues across all business units.
* Ability to use MS Excel, MS Word, and other project systems/tools.
* Detail-oriented and professional.
* Ability to work independently and reliably.
* Flexible and adaptable in various situations and when interacting with many different personalities.
* Ability to organize and prioritize tasks including delegation of tasks when appropriate
Behavioral Attributes:
* Analytical.
* Deadline Driven.
* Multi-tasking.
* Ability to work well under pressure.
Kindly note the following:
* Candidates can apply via [email protected]
* Deadline for submission is on Monday , ‎21 November ‎2022.
* Only shortlisted applicants will be contacted for interview.
* Also, all applicants should be fully vaccinated against Covid ‎19 with evidence (i.e., A COVID-‎19 Vaccination Certificate).
* Kindly state position of application in the subject column of your email and on the upper left corner of your envelope if submitting hard copies, manually.
The benefits we'll provide
Lycopodium has a strong company culture focused on career progression and
technical skill development. You can expect to be involved in a wide range of
large projects whilst working amongst a team of highly skilled professionals.
We recognize that everyone is different, and needs may change over the course
of your career. That 's why we:
* Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
* Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
* Are undertaking significant people and technology initiatives that will support the workplace of the future.
We encourage and value diversity and inclusion and welcome applications from
all backgrounds regardless of gender, age, disability and ethnicity.
_Our commitment to equal opportunity is embodied in our values of Respect,
Integrity & Diligence. They are inherent in who we are, as individuals, and
collectively as a Company. _
We are a ‎2022 Circle Back Initiative Employer - we commit to respond to
every applicant.
Please submit your CV by clicking the 'Apply' button.

Video