Personal Assistant to Principal

Job summary

Under the direction of the Principal, performs a variety of clerical and
support work involving both specific routines and broadly defined policies and
procedures; greets and interacts with the parents and works cooperatively with
staff. Ensures that the Principal is support in all areas of their work and
also deals with work with confidentiality.

The role involves both written and oral communication; it requires relevant
skills such as IT, organizational and presentation skills, as well as the
ability to multi-task and work well under pressure.

Key responsibilities

Performing advanced diversified and confidential secretarial and
administrative duties by independently preparing meeting agendas, memos and
correspondence.
Completing a variety of non-routine assignments; coordinating busy and
shifting office calendars including scheduling and coordinating meetings
and/or conferences and attending meetings for purpose of recording, preparing
and distributing minutes and reports.
Processing a considerable amount of confidential and sensitive information in
support of administrative activities, which may include financial, student or
staff related issues; serve as the primary liaison for Principal.
Receiving and initiating extensive, regular outside contacts on behalf of the
Principal.
Proofreading and editing material for grammatical and factual accuracy. If
required, tracking copies through various editing and distribution stages.
Determining sources of data. Compiling, extrapolating, synthesizing and
manipulating data. Summarizing findings and writing reports or portions of
reports.
Formatting, typing, proofreading, and editing correspondence, reports, and
other material. Assembling attachments and corresponding material. Reviewing
outgoing material for completeness, dates and signatures.
Coordinating travel arrangements for Principal and his/her visitors where
necessary.
Providing direction and prioritization standards for the screening of the
Principal's mail, email, voicemail and appointments using expert judgment and
knowledge.
Anticipating Principal's needs and proactively bringing together appropriate
people and other resources to support the Principal in addressing issues.
Undertaking any other key duties as assigned by the Principal.
On occasion, the job holder may be required to work beyond normal working
hours for meetings, events, and short distance travel.
Supports the aims and ethos of the school as reflected in the Mission
Statement.

Sets a good example in terms of dress, punctuality and attendance.
Any additional tasks/project assigned to you by school or beam management.

Mandatory Qualification and Work Experience

Minimum Secretarial specifications: The following requirements are for all
secretarial related positions in Creative Science Schools.

• Minimum of a Bachelor’s Degree and/or Secretarial Diploma or two to three years secretarial experience.


• Personal Assistant experience in Schools


• Bilingual in English and Arabic


• Extensive IT proficiency in Microsoft Office required.


• The ability to carry out a high volume of routine work to high standards of accuracy and speed.


• Typing speed minimum: ‎40 WPM


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  Knowledge of Oracle Systems
  Soft Skills

  
  


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  Honest – driven by integrity and strong values base

  
  


• Excellent relationship management skills based on trust and respect


• Good communication skills in verbal and non-verbal


• Excellent Interpersonal Skills.
  Policies for safer recruitment are aligned with all accrediting bodies
  including local authorities’ decrees and mandates and The National bodies such
  as the Department for Education's "Keeping Children Safe in Education"
  recommendations, NEASC Safeguarding and Protection Standards of ‎2016. At
  Schools of Creative Science, we hold ourselves to a high standard of effective
  practices in relation to child protection and we are committed to safeguarding
  and promoting the welfare of children. We expect all staff and volunteers to
  share in this commitment. Successful applicants will be subject to various
  background checks including, receipt of satisfactory references, proof of
  relevant qualifications, identification, and police checks, including overseas
  checks.