Personal Executive Assistant

A Personal Executive Assistant (PEA) will play a crucial role in providing
high-level Administrative and follow up skill to support top management
The key responsibilities will not be limited to:
Calendar and Schedule Management: Coordinate and manage the executive's
calendar, including scheduling meetings, appointments, and events. Anticipate
scheduling conflicts and proactively address time management issues.

Meeting Preparation: Prepare materials, agendas, and briefings for meetings.
Attend meetings, take minutes, and follow up on action items as needed.

Communication: Act as the primary point of contact between the executive and
internal/external stakeholders. Handle phone calls, emails, and correspondence
with professionalism and confidentiality.

Task Prioritization and Follow-Up: Assist the executive in prioritizing tasks
and delegate responsibilities as needed and requested. Follow up on assigned
tasks to ensure completion.

Project Management: Assist in managing and overseeing key projects, ensuring
deadlines are met and objectives are achieved. Coordinate with other team
members or departments as necessary.

Travel Coordination: Plan and organize complex travel arrangements, including
flights, accommodations, and ground transportation. Ensure travel itineraries
align with the executive's schedule.

Research and Analysis: Conduct research on various topics and provide
summaries or reports to aid decision-making. Analyze data and present findings
in a clear and concise manner as requested by management/executive

Ensure Keep records and archives as needed

Qualifications,
Education: A bachelor's degree in business administration, management, or a
related field is often preferred. Relevant certifications or additional
education may be advantageous.
Experience: Proven ‎2- ‎5 years experience as an executive assistant or in a
similar role, within relevant and big companies.
Familiarity with executive-level responsibilities is crucial.
Organizational Skills: Exceptional organizational and multitasking skills to
manage multiple priorities and deadlines effectively.
Communication Skills: Excellent written and verbal communication skills in
English & Arabic, including the ability to communicate confidently and
professionally with individuals at all levels.
Proficiency in using Ms office
High level of integrity and discretion when dealing with sensitive information
and confidential matters.
Ability to adapt to changing priorities and work well under pressure in a
fast-paced environment.
Strong analytical and problem-solving abilities to address complex issues and
provide strategic solutions.
Proactive and able to take initiative in identifying areas for improvement and
implementing solutions.
A professional demeanor, strong interpersonal skills, and the ability to
represent the executive and the organization positively.
Team Player: Collaborative mindset with the ability to work effectively with
other members of the executive team and support staff.