Admin Assistant

Job Description:
POSITION OVERVIEW:
In accordance with established procedures, performs a variety of routine and
non-routine administrative, clerical, data collection, and report writing
tasks specific to the group assigned. Receives direction from immediate
supervisor in completing non-routine assignments.

SPECIFIC RESPONSIBILITIES:
Gathers statistics and general data; reviews and combines this information
into established reports for use within and outside the unit. May develop new
reports or revise existing reports, as directed. Such reports may be in
spreadsheet or graphical formats, or narrative-style word processing. May be
responsible for verifying data gathered, such as matching supplier invoices
against file copies. Distributes reports as directed by immediate supervisor.
Reviews time reports to verify accuracy of hours worked and Job#/WBS charges.
Follows up to ensure timely processing of corrections.
Maintains employee directory and related data pertaining to employees assigned
to the unit, including company resumes. Tracks paid-time-off hours charged and
maintains schedule of future hours to be taken.
Originates correspondence and reports not requiring the personal attention of
immediate supervisor. Answers telephone, taking and relaying messages.
Receives, sorts, and distributes mail.
May establish and maintain records of equipment, including a log of equipment
service dates. May initiate requests for service.
May obtain basic data for completion of the unit's overhead budget and prepare
associated recurring reports. May produce preliminary reconciliation as
appropriate.
May coordinate physical space requirements for the assigned unit. Initiates
requests for PCs and telephones, and updates Corporate Directory as
appropriate.
May work closely with immediate supervisor in tracking timeliness of
performance appraisals and preparing documents related to personnel actions.
May periodically prepare an occupancy report by project or gather information
to complete staffing reports for the unit and/or several projects, as directed
by immediate supervisor.
Performs other responsibilities associated with this position as may be
appropriate.
KEY RELATIONSHIPS:
Supervision Received - Supervisor or Manager
Supervision Given - Lower-level Clerical/Administrative employees (direction
only)
Internal Contacts - All Employees in Work Group/Project
External Contacts - Clients; Suppliers; Govt. Agencies (as directed)

EDUCATION/EXPERIENCE:
High school diploma (or equivalent) and typically ‎5+ years of relevant work
experience.

SKILLS/COMPETENCIES:
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and
Excel.
Ability to analyze and revise operating practices to improve efficiency.
Detail oriented and comfortable working in a fast-paced office environment
Exceptional oral and written communication skills
Superior organization skills and dedication to completing projects in a timely
manner
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.