Admin Assistant

Job Description:
General Description of Role and Responsibilities include but are not
limited to:
* Maintain and Track all the key action items required of the SAPL International team and update the PD daily.
* Arrangement of project meetings and preparation of the meeting agendas and minutes of meeting.
* Maintain an up to date meeting schedule to reflect the project meeting cycle.
* Management of the SAPL team project diary and coordination of time to promote efficiency of meeting timings.
* Responsible for the communication flow between the SAPL team and the Employer for meetings, correspondence and ad hoc information requested.
* Follow up on any outstanding matters with the SAPL team with respect to information requested by the Employer.
* Coordinate with the Lead Document Controller for compliance with the project document management protocols.
* Assist the SAPL team to draft concise correspondence with both internal and external stakeholders
* Participate in SAPL quality checking and verification process on all communication, correspondence, and reports prior to issue to the Employer.
* Administration of the SAPL team's attendance and timesheets and providing summary report to the PD.
* Provide a weekly summary of the matters for the PD including
* Key actions list updated
* Meeting schedule
* Employer correspondence in and out
* Contractor correspondence in and out
* Consultant correspondence in and out
* Summary of responses required
* Staff attendance and timing
* Provide administrative assistance to the project team to assist them with reports, correspondence, presentations, and any other form of communication required to fulfil their duties effectively.
* Tracking the project teams leave and management of leave applications including the update of the project leave schedule.
* Updates of the SAPL deployment plan and preparation for submission to the Employer as directed by the PD.
* Maintain a leave tracking log and manage leave applications for the SAPL team.
Qualifications, Experience, Knowledge and Skills:
* Degree in Accounting or business administration.
* Minimum ‎8 Years total experience for a tier ‎1 Consultant.
* Expertise in Microsoft Word, Excel and PowerPoint
* Proficient in the use of Aconex
* Excellent accounting capability and meticulous attention to detail
* Strong team player with a can-do attitude
* Quality driven and meticulous in the preparation of their work
* Excellent communication and interpersonal skills.
* Process driven and must be able to organize themselves and others
* Understanding of the urgency in the workplace and adhere to deadlines set.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.