Job Summary:
- The Secretary to the Chief Investment Officer (CIO) provides high-level
administrative support to the CIO, ensuring the efficient operation of the
investment office. This role involves managing the CIO’s schedule,
coordinating meetings, handling correspondence, and assisting with investment-
related tasks and projects. The secretary must be proficient in both English
and Arabic, ensuring clear communication and effective handling of bilingual
tasks. Confidentiality, multitasking, and smooth communication within the
investment team and with external stakeholders are key aspects of this role.
Key Responsibilities:
Administrative Support:
o Manage the CIO’s calendar, including scheduling meetings, appointments, and
travel arrangements.
o Screen and prioritize phone calls, emails, and other correspondence in both
English and Arabic, ensuring timely responses.
o Prepare, edit, and proofread documents, reports, presentations, and
investment materials in both languages.
o Organize and maintain confidential files, records, and documents related to
investment activities.
Meeting and Communication Management:
o Coordinate and schedule meetings, conference calls, and video conferences
for the CIO and investment team.
o Prepare agendas, take minutes, and follow up on action items from meetings,
with a focus on bilingual communication.
o Act as the primary point of contact between the CIO and internal/external
stakeholders, ensuring smooth communication in both English and Arabic.
Travel and Expense Management:
o Arrange domestic and international travel for the CIO, including flights,
accommodations, and transportation.
o Prepare detailed travel itineraries and manage travel-related logistics.
o Process expense reports and ensure timely reimbursement for travel and other
expenses.
Investment Project Support:
o Assist in the preparation and distribution of investment proposals, reports,
and presentations.
o Conduct basic research and gather information as needed for investment
decisions and meetings.
o Maintain an organized system for tracking investment projects, deadlines,
and key deliverables.
Office Management:
o Maintain the organization and efficiency of the CIO’s office.
o Order office supplies and manage inventory for the investment team as
needed.
o Coordinate with IT and other departments to ensure the CIO’s office is fully
functional and up-to-date with necessary technology.
Confidentiality and Discretion:
o Handle confidential and sensitive information with the highest level of
discretion.
o Ensure that all communications and interactions uphold the integrity and
privacy of the CIO’s office.
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