Office Support Admin II

Careers that Change Lives
Begin your life-long career of exploration, innovation, and championing
healthcare access and equity for all. Join a healthcare technology company
that alleviates pain, restores health, and extends life for more than two
people every second.
You will be the First point of contact for Arabian Peninsula States (APS)
Level Directors. You will proactively analyze and execute complex and diverse
administrative tasks that are closely linked to the roles and responsibilities
of Directors. Day-to-day activities may include interacting with high-level
contacts and being exposed to sensitive information requiring considerable use
of tact, diplomacy, discretion, and judgement.
A Day in the Life
* Agenda management, team building activities, restaurant bookings for business meetings, travel, hotel, transfer, security arrangements, and visa applications.
* Setting meetings and zoom calls by prioritizing commitments to maximize time and productivity, taking minutes in the meetings when required and follow up the actions.
* Vendor creation, open purchase orders for Directors' individual purchases and purchases made by Business Support coordinators. Preparing and submitting expense reports on behalf of Directors.
* Acting as the point of contact between the team, the stakeholders and managing information flow and communication within the company.
* Collaborate with APS based Business Support coordinators for the administrative processes including signature process.
* Invoices for payments of individual purchases and purchases made by Business Support coordinator.
* Expense preparation and submission for the Director.
Must Haves
* Excellent verbal and written communication skills and fluency in English
* Contribute positively and pro-actively to new and changing situations
* Well-developed organizational skills and attention to details
* Knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint)
* Confidence in dealing with senior level staff and ability to communicate in a professional manner
Nice to Haves
* Undergraduate degree in relevant field
* Work experience in administration in a dynamic work environment
We Offer
We offer a competitive salary and benefits package to all our employees:
* Flexible working environment
* Annual Incentive Plan % depending on company results
* Pension scheme and group discount on healthcare insurance
* Training possibilities via Cornerstone/Harvard Manage Monitor/Skills Lab
* Employee Assistance Program and Recognize! (Our global recognition program)
About Medtronic
Bold thinking. Bolder actions. We are Medtronic.
We lead global healthcare technology and boldly attack the most challenging
health problems facing humanity by searching out and finding solutions. Our
Mission -- to alleviate pain, restore health, and extend life -- unites a
global team of ‎90,000+ passionate people. Powered by our diverse knowledge,
insatiable curiosity, and desire to help all those who need it, we deliver
innovative technologies that transform the lives of two people every second,
every hour, every day. Expect more from us as we empower insight-driven care,
experiences that put people first, and better outcomes for our world.
In everything we do, we are engineering the extraordinary.

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