Executive Secretary - Rolls-Royce Saudi Arabia

Job Description
Saudi National Only (Male & Female)
Innovate & Power the world
An exciting opportunity has arisen for Saudi National Secretary/PA to join our
team in Saudi Arabia as an Executive Secretary.
You will be joining the existing team based in Riyadh which will provide the
successful applicant with the opportunity to expand their knowledge across all
areas associated with our product portfolio powers.
At Rolls-Royce, innovation is in our DNA. We pioneer integrated power and
propulsion solutions across multiple markets. We embrace the power of data and
technology and we aim to be Digital First in everything we do.
We're the second largest global provider of defence aero-engine products and
services globally with ‎16,000 engines in the service of ‎160 customers in ‎100
countries. Our engines power aircraft in every major sector, including:
transport, combat, patrol, trainers, helicopters and unmanned aerial vehicles.
At Rolls-Royce, we pioneer the power that matters to our customers, to society
and to the planet.
Primary assignment
To provide strong secretarial support to the Chief Executive Officer of Rolls-
Royce Saudi Arabia Limited, with emphasis on the need to provide accurate and
well formatted documentation to the highest standard to support the brand of
both the function and the business. This is an involved position with high
levels of responsibility where diplomacy and confidentiality are essential.
The position is critical for maintaining the accuracy and integrity of our
internal database. The Executive Assistant provides an advanced level of
executive support to various senior managers with complex organizational
responsibilities.
Key Accountabilities
* Devise diaries for primary senior managers, including arranging meetings, using a high level of judgement to manage time and prioritise arrangements. Ensure all resources are in place for meetings, and materials are circulated in advance if necessary.
* Manage inbox, and mail on behalf of primary managers, using judgement to prioritise. Where appropriate, actions emails and make tentative arrangements in anticipation of manager needs.
* Handle telephone and face-to-face enquiries on behalf of primary managers, screening calls and responding to queries directly.
* Coordinate complex travel arrangements for primary managers, dealing with any changes which may be required at short notice. Obtain necessary travel documents.
* Undertake general office management activities, including ordering of stationary, filing and mail collection and distribution. This includes management of departmental budgets as necessary, ensuring spend is within budget, and taking necessary actions if deviation to budget occurs or is anticipated.
* Provide administrative support to managers on relevant systems, for example, Concur, Coupa and Workday coaching on process, systems, and arranging for additional training/resolving issues as necessary.
* Produce documentation for primary managers, including typing letters and minutes, preparing highlights reports and creating presentations using appropriate software for word processing, graphics and spreadsheets, ensuring deadlines are met.
* Contribute to continuous process improvement activities, by identifying areas for process and system improvement, and creating and updating administration operating procedures.
Experiences and Qualifications
* Saudi National.
* Previous experience of ‎3+ years in a secretarial/PA role with international companies in a fast-paced and value-driven environment. (Only candidates with secretarial/PA experience will be considered for this role).
* Bachelor/Diploma degree with demonstrated academic achievement.
* Fluent in Arabic and English (written and verbal).
* Excellent planning and organisational skills, with excellent attention to detail and a high degree of accuracy in work.
* Ability to predict managers' need, exercise judgement, suggesting appropriate options when obstacles appear, and act on own initiative.
* Ability to operate calmly under pressure, and establish own work priorities, to deliver against deadlines.
* Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
* Aptitude to take every opportunity to improve own skills and knowledge and keep up to date with the latest practice in the profession and ensures they really understand our business, limited travel for traning and business trips might needed.
We offer excellent development prospects, along with a competitive salary and
exceptional benefits.
Pioneer the performance of the future. Join us and you'll develop your skills
and expertise to the very highest levels, working in an international
environment for a company known the world over for brilliance and innovation.
We are pioneers of power. At Rolls-Royce we impact the world by being free to
innovate, explore and be brilliant. Our excellence today, builds on our strong
heritage and makes us advance "beyond tomorrow".
Trusted to deliver excellence.
We are an equal opportunities employer.
Job Category
Secretarial / Clerical
Posting Date
‎29 Aug ‎2022; ‎00:08