Executive Assistant to GM - Saudi Arabia

A career at our company is an ongoing journey of discovery: our ‎60,300 people
are shaping how the world lives, works and plays through next generation
advancements in Healthcare, Life Science and Electronics. For more than ‎350
years and across the world we have passionately pursued our curiosity to find
novel and vibrant ways of enhancing the lives of others.

United As One for Patients, our purpose in Healthcare is to help create,
improve and prolong lives. We develop medicines, intelligent devices and
innovative technologies in therapeutic areas such as Oncology, Neurology and
Fertility. Our teams work together across ‎6 continents with passion and
relentless curiosity in order to help patients at every stage of life. Joining
our Healthcare team is becoming part of a diverse, inclusive and flexible
working culture, presenting great opportunities for personal development and
career advancement across the globe.

Responsibilities
* Completes a broad variety of administrative tasks for the GM, including but not limited to those mentioned below;

Diary and meeting management
* Provide comprehensive diary management, having full autonomy to make decisions using initiative to resolve conflicts and exercise judgment on priorities.
* Proactively monitor meeting attendance, taking ownership to ensure requests and issues are appropriately delegated and resolved effectively.
* Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings like agenda and pre-reads.

Communication management
* Manage communications, monitor emails, taking appropriate action, cascading, or delegating accordingly.
* Proofread and sense check all communications and documentation, complying with compliance and risk procedures.

Time and expense management
* Collate and process expenses ensuring compliance with policy and approval process.
* Ensure timely submissions and avoid any delays in the process.

Travel management
* Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
* Ensuring the bookings are in line with travel and expenses policy.

General administrative and project support.
* Works collaboratively with Finance, Legal, Compliance, and business management teams on various projects.
* Custodian of All Official, and confidential documents maintaining high standards of confidentiality and trust.
* Management of all written correspondence including invites, escalations, letters, and confidential paperwork, filing, scanning, organizing all documentation of the office & managing GM's Office filing systems.

Qualifications & Skills required:
* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
* Very strong interpersonal skills and the ability to build relationships with stakeholders.
* Expert level written and verbal communication skills (English & Arabic)
* Demonstrated proactive approaches to problem-solving with strong decision-making capability
* Emotional maturity
* Highly resourceful team-player, with the ability to also be extremely effective independently.
* Proven ability to handle confidential information with discretion, be adaptable to various competing demands.
* Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
* Experience in a multinational environment is preferred.
* Attention to detail and ownership for the delivery of high-quality work.
* Ability to build relationships across diverse teams both locally and globally.
* The ability to plan and anticipate potential problems.
* Knowledge of time zones and best means of travel between multinational locations.
* Broad knowledge of Microsoft Office packages, MS teams and Concur

What we offer : We are curious minds that come from a broad range of
backgrounds, perspectives, and life experiences. We celebrate all dimensions
of diversity. We believe that it drives excellence, innovation, and human
progress. We care about our customers, patients, and our rich mix of people.
This diversity strengthens our ability to lead in science and technology. We
are committed to creating access and opportunities for all and empower you to
fulfil your ambitions. Our diverse businesses offer various career moves to
seek new horizons. Join us in building a culture of inclusion and belonging
that impacts millions and empowers everyone to bring their curiosity to life!

Job Requisition ID: ‎257227

Location: Riyadh

Career Level: D - Professional (‎4-‎9 years)

Working time model: full-time

North America Disclosure
The Company is committed to accessibility in its workplaces, including during
the job application process. Applicants who may require accommodation during
the application process should speak with our Candidate Services team at
‎844-‎655-‎6466 from ‎8:00am to ‎5:30pm ET Monday through Friday. If you are a
resident of a Connecticut or Colorado, you are eligible to receive additional
information about the compensation and benefits, which we will provide upon
request. You may contact ‎855 ‎444 ‎5678 from ‎8:00am to ‎5:30pm ET Monday through
Friday, for assistance.

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