Office Coordinator

؜ - ؜الرياض ؜ -

تفاصيل الوظيفة

Do you want to work for a company whose purpose is to improve societies by
considering social outcomes, and transform businesses, communities, and
opportunities for its employees? Mott MacDonald is a global consultancy whose
people do exactly that.


We are growing our team in Riyadh, with an excellent Office Coordinator. This
role will provide a range of services to the business and an elevated level of
customer service to internal customers.


Key responsibilities and duties are listed, but are not limited to, the below:
* Assisting with office inspections to ensure exit routes are always clear and office cleanliness, hygiene, and housekeeping are maintained
* Reporting any safety hazards as per company policy
* Providing a broad range of general administrative support including letters, bulletins, and arranging meetings and hotel bookings
* Fulfilling any client accommodation requirements that may arise from time to time and acting as their first point of contact
* Assisting with a broad range of facilities management tasks
* Creating and setting up electronic databases, logs and registers using MS Excel & hyperlinks to ensure accurate records of office maintenance are kept
* Maintaining SharePoint site and electronic filing
* Assisting with various projects including space planning, office modifications, and updating and testing of office recovery plans, etc.
* Assisting with writing, updating, and implementing local office procedures and process flows cooperating with management and unit, regional, and Group safety advisors in carrying out safety audits and inspections and acting on instructions issued by them;
* Arranging procurement of all goods and services provided by equipment and material vendors/suppliers to office premises as per company Procurement policy.
* Ensuring all vendors/suppliers comply with Group Procurement Policy and Due Diligence procedures
* Ensuring all office security protocols and processes are in place and comply with Group Directives
Candidate Specification
* Educated to Diploma level
* Arabic speaking is mandatory
* Solid communication skills in both written and spoken English
* Sound interpersonal skills with the ability to build and maintain effective working relationships with colleagues, other support functions; vendors/suppliers and government authorities, etc.
* Experienced in handling a wide range of administrative, office, and facilities management tasks with the ability to work independently, obtaining desired results with little or no supervision
* Highly organised with strong, forward-planning and time management skills to prioritise and organise the office management teams and their workload;
* Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
* Strong customer focus
* Proactive, enthusiastic, with a conscientious working nature, hard-working, punctual, and reliable
* Positive, resourceful and flexible with a proactive solution-focussed attitude.
* Patience and a calm disposition.
Job Profile
Our Purpose
At Mott MacDonald, our purpose is to improve society by considering social
outcomes in everything we do; relentlessly focusing on excellence and digital
innovation, transforming our clients' businesses, our communities and employee
opportunities.


Equality, Diversity and Inclusion
Equality, diversity and inclusion (EDI) is at the heart of our organisation.
We are an equal opportunity employer and do not discriminate, rather take
positive steps towards creating a diverse and inclusive working environment.


Flexible Working
At Mott MacDonald, we support our staff to create work-life balance which
works for them and welcome candidates looking for career flexibility. We are
open to discussing flexible working at interview stage.


We can offer:
* ‎90 calendar days' paid maternity leave
* Competitive annual leave
* An annual professional institution subscription
* Annual company performance bonus scheme - Subject to company performance
Other Information
Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking
to promote fair employment procedures and practices to ensure equal
opportunities for all. We encourage individual expression in our workplace and
are committed to creating an inclusive environment where everyone feels they
have the opportunity to contribute.


Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager
to choose how you can work most effectively to meet your client, team and
personal commitments. We embrace agility, flexibility and trust.


More about Mott MacDonald
We're a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything
we do, relentlessly focusing on excellence and digital innovation,
transforming our clients' businesses, our communities and employee
opportunities.
A fundamental part of this is respecting each person's differences and
striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence

ملخص الوظيفة

  • المُعلن : Mott MacDonald
  • تاريخ الإعلان : 26/08/2022
  • نوع العمل : -
  • مستوى الخبرة : -
  • المستوى التعليمي : -
  • مكان العمل : الرياض
  • الراتب : -
  • الهاتف : -

وظائف أخرى مثل هذه الوظيفة

الرياض
29/05/2023

Office coordinator - The core purpose of the role is to deliver and follow up on cases related to ports and local authorities, receiving documents from customer and other offices, release delivery orders and write reports.  Act as company's representative in front of Riyadh port's authorities. …

الرياض
20/10/2022

A Front Office Coordinator assists in daily Front Office operations and works with customers and Guests to serve their needs and provide an excellent customer service experience. **What will I be doing?** As Front Office Coordinator, you will assist in daily Front Office operations and wo…

الرياض
15/09/2023

Front Office Coordinator A Front Office Coordinator assists in daily Front Office operations and works with customers and Guests to serve their needs and provide an excellent customer service experience. **What will I be doing?** As Front Office Coordinator, you will assist in daily Front Office op…

الرياض
02/02/2023

Engineering Office Coordinator **What will I be doing?** Specifically, you will be responsible for performing the following tasks to the highest standards: * Carry out daily administrative activities of the Engineering office while adhering to Hilton Standards, policies and Procedures …

مصر
25/05/2022

Providing administrative support in all required areas of the department to ensure that operations are maintained in an effective, up-to-date, and accurate manner. Key Responsibilities: * Assisting with the coordination of projects' resources, equipment, meetings, and information. * Ensuring pr…

السعودية
25/06/2022

**Date:** Jun 24, 2022 **Location:** Saudi Arabia **Company:** King Abdullah University of Science & Technology **Position** **Summary:** Oversee and manage the general and administrative affairs of area assigned as per the directive of the Director of Graduate Development and Services. Scope inclu…

القاهرة
30/05/2022

**Posting Date** May 29, 2022 **Job Number** 22088762 **Job Category** Administrative **Location** Sheraton Cairo Hotel & Casino, Galae Square, Cairo, Egypt, Egypt VIEW ON MAP **Brand** Sheraton Hotels & Resorts **Schedule** Full-Time **Relocation?** N **Position Type** Non-Manageme…

دبي
07/07/2022

#### **12904-Office Coordinator** **Experience:** 3-5 **Posted:** 07 Jul,2022 **Location:** United Arab Emirates Apply Now **Office Coordinator** **Work Location : Dubai** Role Purpose: * The role holder is responsible for coordinating and overseeing all office activities and ensuring adheren…

دبي
25/05/2023

. Responsible for managing the Dubai Managing Director's office, sustaining and reviewing standards for administration and secretarial support throughout Tilal Al Ghaf's Development team. **Role Details - Key Responsibilities and Accountabilities:** * Sorts incoming and outgoing mail and handl…

دبي
22/01/2023

### **Job Description** **An Exhilarating Opportunity** Looking to be a part of an award-winning team that leads at the forefront of innovation? We have the perfect opportunity currently available for a dynamic personality focused on delivering first-of-its-class brand experiences at FIVE Hotels…

Language: English