.
Responsible for managing the Dubai Managing Director's office, sustaining and
reviewing standards for administration and secretarial support throughout
Tilal Al Ghaf's Development team.
Role Details - Key Responsibilities and Accountabilities:
* Sorts incoming and outgoing mail and handles routine correspondence independently.
* Handles administrative duties via taking dictation, typing, retrieving information, filing and performing self-correspondence.
* Arranges appointments and organizing meetings for the Dubai Managing Director.
* Arranges travel itinerary, travel arrangements and hotel bookings for the team.
* Ensures smooth and efficient functioning of the office by providing necessary equipment, stationery materials, company cars, drivers, pantry supplies and meeting rooms.
* Keeps track of leave records of the Project's staff.
* Greets and screens visitors and telephone calls.
* Keeps sensitive material in confidence when requested.
* Observes and implements established policies and procedures.
* Ensures that all documents, letters, reports, presentations, internal notes and KPI's are prepared, collected and combined as per agreed timeline and quality
* Ensures that all tasks requested by the Dubai Managing Director are followed-up on by the concerned departments.
* Raises i-expense, purchase requisitions and PO's on Oracle.
* Coordinates staff onboarding, offboarding and inductions.
* Organizes events and celebrations as and when required.
* Handles other jobs assigned from time to time (liaising with the team on various ad-hoc daily assignments/tasks).
Requirements:
* University degree
* A pleasant, presentable personality with an honest, open, warm character and manners
* A minimum of 5 years' experience with an excellent past record
* Smart appearance and demeanor.
* Self-confident, self-reliant and a self-starter
* Excellent communication and presentation skills both written and oral in English and Arabic
* Energetic / high work ethic
* Resourceful
#### **12904-Office Coordinator** **Experience:** 3-5 **Posted:** 07 Jul,2022 **Location:** United Arab Emirates Apply Now **Office Coordinator** **Work Location : Dubai** Role Purpose: * The role holder is responsible for coordinating and overseeing all office activities and ensuring adheren…
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