Office Coordinator

Job Description

An Exhilarating Opportunity

Looking to be a part of an award-winning team that leads at the forefront of
innovation? We have the perfect opportunity currently available for a dynamic
personality focused on delivering first-of-its-class brand experiences at FIVE
Hotels and Resorts, dare-to-be-different destinations that capture the glamour
and vibe of Dubai and Zurich.

Dubbed the hottest hotel on Palm Jumeirah, FIVE Palm Jumeirah is set against a
breathtaking backdrop of a 150m private beach and Dubai Marina skyline, this
lifestyle hotel boasts ‎470 luxurious rooms and suites with ocean or city
views.

The resort is a party and culinary hot spot with a range of restaurants, bars,
and a nightclub, inviting a new experience every day. Whether you are looking
for a gourmet dining experience or want to dance the night away, our resort
creates laid back or high energy choices from breakfast to the early hours as
you design your stay.

Design your vibe at FIVE Jumeirah Village, a glorious city chic hotel that
captures the pulsating excitement of new Dubai.

Visitors curate their own high-rise private pool celebrations (the property
boasts of ‎270 pools), sunbath in style or enjoy a special dinner overlooking
the world-famous sparkling Dubai skyline. Our award-winning sky villas were
designed with more than sleep in mind as FIVE Jumeirah Village flawlessly
combines a myriad of entertainment options, a culinary smorgasbord and first-
rate guest services - after all, FIVE knows how to throw an exceptionally
good party!

"This is unashamedly about luxury," - Daily Mail.

Epitomizing Swiss chic blended with Dubai glamour, FIVE Zurich is a luxury
lifestyle hotel and Swiss hotspot that has previously been visited by the
likes of Rihanna, Freddy Mercury, Grace Jones and Muhammad Ali. Overlooking
the city center from Zurich 's stunning Uetliberg plateau, this property is
home to ‎87 suites and rooms as well as ‎7 award-winning and new culinary
concepts centered around FIVE's hallmark musical stylings - including rooftop
lounge, bar and nightclub, The Penthouse, soul food meets street food at Soul
St. Zurich and MSG-free Gourmet Chinese at Maiden Shanghai along with FIVE's
signature wellness retreat, ReFIVE Spa Zurich. FIVE Zurich revives Zurich's
wild side and provides exceptionally indulgent experiences for guests from the
city and international visitors alike.

Watch out for FIVE LUXE JBR

FIVE LUXE JBR, a prime beach-side property in the heart of JBR with sweeping
sunset vistas of the Dubai Eye and Palm Jumeirah, boasts of ‎231 suites, ‎100
opulent serviced apartments, ‎7 culinary and nightlife experiential venues,
ReFIVE Spa, private beach access, another iconic social pool - and is slated
to open in the first half of ‎2023. This incredible new property will truly
imbibe the authentic and unique Vibe at FIVE for Gen Z that constantly flock
to FIVE from around the globe to enjoy FIVE's bespoke entertainment offerings.

The VIBE at FIVE is all about performing optimally while having the best
professional experience of your life - you will have a passion for your role,
will disrupt norms and have the best time of your life - as a world of
opportunity awaits you!

As office coordinator you will join a committed Administrative Team driven
with the intent of delivering 'FIVE-star' services in the heart of vibrant
Dubai and glamorous Zurich.

As our ideal candidate, you have exceptional talent and enthusiasm that is
above par along with proven experience in a highly active environment. Your
organizational, communication, and leadership skills are second to none and
you enjoy developing solutions that push groundbreaking boundaries.

You'll work closely with your Manager to develop constantly evolving
performance and service goals.

Key Responsibilities
*
Arrange and support the manager's input into committees and meetings through
the preparation and dissemination of appropriate documentation, drafting
agenda, taking, processing minutes, and notifying actions to be progressed.
* To be responsible for the management of their managers ' diary.
* To be responsible for organizing events, seminars, conferences, and other learning opportunities, as necessary.
* To be responsible for all travel co-ordination including but not limited to flight, hotel, and transfer bookings.
* To lead and coordinate complex identified projects as required. To deliver specific tasks to contribute to projects in a timely fashion.
* To be responsible in collaboration with management for budgetary forecasting, developing projections, identifying savings and efficiency strategies.
* To be responsible for the smooth operation of all office systems and processes, evaluating and amending as appropriate, to ensure a free flow of information with the minimum of bureaucracy.
* To liaise with Senior Team members and other departments to ensure a high-level service is received.
* Any other work required by the company under your profession

**

Requirements
What We 're Looking For**
*
Strong administrative and personal assistant skills with an ability to work
well in a fast-paced environment, an effective planner with proven time
management skills is necessary; attention to detail, personal commitment,
efficiency, flexibility with great team liaison skills
* Good written and oral communication skills in English
* Experience in calendar and travel management
* Highly organized, pro-active and can work with minimal supervision
* The ability to work at his/her own initiative and around tight deadlines
* Flexibility and adaptability to juggle between a range of tasks and work extra hours to meet deadlines
* An understanding of confidentiality issues and the use of discretion
* Proficiency in the use of MS Office and other database software

**

Benefits
Rewards At Work! Benefits For Life!**
*
Live the exciting FIVE Life
* Attractive incentive schemes
* Rapid career advancement
* Team-spirited colleagues

Department Name
Admin & General
Industry
Hospitality
Work Experience
‎1-‎3 years
City
Dubai
State/Province
Dubayy (Dubai)
Country
United Arab Emirates
Zip/Postal Code
‎337-‎1500