Team Administrator

؜ - ؜الرياض ؜ -

تفاصيل الوظيفة

Our client is an event and exhibitions company that conceives and produces
imaginative, narrative-driven exhibition experiences to showcase original
classical and contemporary art.
They are looking to hire a Team Administrator who will organize and
coordinate all office administrations and procedures, in order to ensure
organizational effectiveness, efficiency, and safety. The Team Administrator
is responsible for developing intra-office communication protocols,
streamlining administrative procedures, keeping inventory control, office
staff supervision, and managing team logistics.


Requirements:



  • Bachelor's Degree in Management, Accounting, or any relevant education.

  • ‎3 to ‎5 years of work experience in KSA, preferably from the events, and exhibition industry is a plus

  • Proven office management & administrative experience

  • Knowledge of office management responsibilities, systems, and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem-solving skills

  • Excellent written and verbal communication skills (English & Arabic)

  • Strong organizational and planning skills

  • Proficient in MS Office application & DropBox

  • Knowledge of clerical practices and administrative management processes and procedures

  • Knowledge of human resources management and accounting practices and procedures

  • Experience with supplier management

  • Experience organizing or managing team logistics requirements (flights, hotels, PRO etc.)

  • Flexible and dynamic work ethic with a can-do attitude


Roles & Responsibilities:



  • Point of contact for office maintenance, mailing, shipping, supplies, equipment, bills, and errands

  • Organize and schedule meetings and appointments

  • Manage executives' schedules, calendars, and appointments

  • Assist with all HR admin processes such as employee document management, and employee records management and ensure all documentation is up to date

  • Coordinate with PRO agency in regards to all employee and company administrative requirements and applications

  • Organize office operations and procedures

  • Manage contracts and price negotiations with office vendors, service providers, and office landlords, ensuring that all items are invoiced and paid on time

  • Provide general support to visitors

  • Design and implement office policies and procedures

  • Oversee adherence to office policies and procedures

  • Responsible for assisting HR with on-boarding processes

  • Responsible for learning, using, and updating the functionality of the internal systems (HR Direct & Proxim)

  • Coordinate with the assigned IT team to upgrade and update the functionality and efficiency of the system

  • Participate actively in the planning and execution of company events when requested

  • Design and implement filing system (physical and online)

  • Ensure filing systems are maintained and current

  • Ensure security, integrity, and confidentiality of data

  • Monitor and maintain office supplies inventory

  • Point of contact for outsourced service providers (team logistics operator, HR company & PRO company)

  • Coordinate with outsourcing service providers to ensure team logistics are organized and executed on-time and accurately

  • Maintain a safe, secure, and pleasant working environment
    Work Location: Riyadh, KSA
     Work Schedule: ‎9 AM to 6PM / Sunday to Thursday

ملخص الوظيفة

  • المُعلن : Nathan & Nathan
  • تاريخ الإعلان : 30/05/2022
  • نوع العمل : -
  • مستوى الخبرة : -
  • المستوى التعليمي : -
  • مكان العمل : الرياض
  • الراتب : -
  • الهاتف : -

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