Fine Fragrance Team Administrator

A Team Administrator with a global leader in the creation of Taste & Wellbeing
and Fragrance & Beauty, and a key member of our Fine Fragrance Development
team in Dubai - Your future position?

Are you an experienced Business Support or Administrative professional and
would like to take a new turn in your career by joining the Fragrance
Development team of a global and leading organisation? Then this might be the
perfect opportunity for you!

Fragrance is at the heart of Givaudan. We have a rich history of creating
fragrances that strike an emotional chord with consumers. We are inspired by
our rich heritage and our contribution to defining the evolution of the trends
over time. We create scents that shape people's lives. Our senses step into
gear from the moment we wake up in the morning until we turn in for the night.
The consumer grooming and cleaning regimen intersects with Consumer Products
(Personal care, Home & Air care, Fabric care, Oral care), Fine Fragrance
(Perfumes), and Active Beauty products, with fragrance at the core of every
experience. Givaudan, more often than not, are responsible for carrying you
through the olfactive journey of your day.

Our Fragrance development team houses Evaluator's who are olfactive
development specialists, Marketeers, Consumer & Market Insights specialists,
and Library (Gallery) & Best Practices teams who collaborate closely with our
Perfumers and Customers to create winning fragrances. To do so, the
development team analyses current olfactive trends, forecast future trends and
assess consumer preferences.

We are currently hiring for a ' Fine Fragrance Team Administrator (Creative
Fragrance Management Coordinator)' to support the Fine Fragrance development
team in Dubai. You will provide timely administrative and project coordination
support to the team and ensure smooth operations. You will focus on improving
efficiencies for our project workflows, support in managing compliance, and
help in achieving increased internal & external customer satisfaction.

Based in our Dubai office in Media City and reporting to the Fine Fragrance
Creative Fragrance Director for SAMEA (South Asia, Middle East, and Africa -
based in Dubai), you will join a creative, passionate, and winning team, and
support our continued success story in the SAMEA region. The role offers
excellent opportunities for both personal and professional development.

You will work for a company that touches billions of consumers more than a
hundred times a day. With its heritage stretching back over ‎250 years,
Givaudan has a long history of innovating scents and tastes. Our passion is to
collaborate with customers and partners to develop game-changing innovations
in the food & beverage, fragrance and beauty industries. We have a culture
that works to inspire, challenge and capture the heart and soul of consumers
and customers. Our customers in SAMEA have local, regional, and international
profiles, bringing diversity and curiosity to your daily job.

Sounds interesting? It could well be your perfect opportunity if you love
staying ahead of the curve, always aim to exceed customer needs, deliver
value, and are experienced at fostering strong relationships.

In this exciting role, with a 'can-do ' mindset, you will -

Administration:
* Arrange market research samples for evaluation and maintain the samples library.
* Schedule meetings, take notes during meetings, prepare minutes for internal circulation, and follow up with the team members to complete the assigned tasks.
* Centralise the communication between different fragrance development centres internationally.
* Maintain and update the local fragrance development database.
* Coordinate internal fragrance smelling sessions.
* Participate in continuous improvement projects and initiatives.

Team Coordination:
* Maintain and manage the proactive collections inventory by monitoring stocks and anticipating needs.
* Manage and allocate development projects at the team level.
* Support and facilitate customer visits when needed.

Lab Coordination:
* Anticipate and proactively coordinate with our Perfumery and Application Lab teams to continually ensure and maintain a reliable stock inventory of fragrance oils and raise procurement requests as needed.
* Streamline the communication and work methodology between the fragrance development and lab teams.
* Raise requests for fragrance application samples in the internal Givaudan systems.

Fine Fragrance library management:
* Support the Fragrance development team to ensure regular updates and refreshes of the fragrance library collection.
* Assist in preparing market research samples for the fragrance library.
* Responsible for library records, labelling, and display.

You?

Are you someone who wants to grow and shape your own world? Who thrives being
in a culture where you can express yourself in a creative team environment?
Who wants to collaborate and learn together with teams who are as passionate
as you are? Then come join us - and impact your world.

Your professional profile includes

• Bachelors or University degree.


• ‎2+ years of relevant work experience in an administrative or business support role(s) in international and multi-cultural work environments, preferably in the fragrance, perfume, ingredient, chemicals, luxury or FMCG sectors.


• Excellent project management skills.


• Working knowledge of ERPs like SAP is advantageous.


• Excellent oral and written proficiency in the English language. Ability in additional languages like Arabic or French is advantageous but not mandatory.


• A good team player and comfortable with diversity.

Our benefits:

• Attractive package with benefits.


• Excellent opportunities for progressive learning and development.


• A creative team environment that will inspire you.