EXECUTIVE SECRETARY-RIYADH

Job Purpose: Responsible for providing comprehensive, high level and
confidential secretarial and admin support to the manager/s based in the
country/station. Job Outline: - Be fully conversant with the activities of the
dept/section in order to liaise with, on behalf of the manager/s with senior
section heads both internally and externally. - Manage the diary of the
manager/s, including scheduling appointments, travel arrangement and
accommodation as necessary. Regularly monitor the daily schedule of the
manager/s and provide in advance the required information/documentation for
meetings/appointments by co-ordinating with sources within the company and
externally. Alert the manager/s of any last minute reschedules or
cancellations. - Receive and screen incoming call and mail, action responses
or re-direct as necessary to the appropriate individuals to obtain additional
information prior to presenting to the manager/s. - Manage and maintain a
proper paper based or electronic filing system that is easily accessible by
the manager/s or the team. - Manage and monitor the department/section
attendance and leave records, overtime claims and verify such claims where
necessary obtaining the required approvals to facilitate payroll processing
through the finance team. - Where necessary manage petty cash accounts by
verifying authenticity of claims ensuring figures are accurately recorded.
Control and handle cash transactions to bring accounts to balance. - Undertake
and support the manager/s or the team in a variety of special projects
involving internal and external parties including researching activities
involved with the project. Assist with the preparation of the
department/section budgets. - Where required handle the invoicing and
accounting matters of the Department. Arranges for vetting, approval, payment
and receipt of all bills. - Responsibility for the acquisition, maintenance
and replacement of office assets and equipment. Be the central point for
ordering and restocking stationery and regular kitchen items ensuring the dept
/ section is within budget.
Qualifications & Experience: Administration.General administration : ‎12 Years
schooling or equivalent : Minimum A level or HSC qualification with a
preferred secretarial qualification and a minimum of ‎4 years experience in a
secretary/administrative capacity in a medium or large size company. Fully
competent in MS Office applications. Fluency in spoken and written English,
pleasant telephone etiquettes and the ability to prioritise work. Skills -
Strong interpersonal skills and willingness to work in a positive manner. -
Ability to prioritise heavy workload, meet deadlines and work either
autonomously and within a team. - Appreciation for confidential matters and
discretion - A proactive, solutions focused and flexible workstyle with high
attention to detail.
Salary & Benefits: Join our growing team and enjoy a competitive remuneration
package, discounts on flights and hotel stays.