Highly organized personal assistant to perform personalized administrative
duties for the Chief Client Officer, MENA and the Managing Director in Saudi
Arabia.
Primary Duties and Responsibilities
Duties and responsibilities:
* Responsible for scheduling meetings, taking notes, and handling tasks on behalf of the MENA CCO and Saudi MD
* Reporting to senior management and performing secretarial and administrative duties
* Arranging daily transportation schedule for staff in the Riyadh office
* Managing senior management travel in MENA as needed
* Liaising with internal departments, answering calls, booking client appointments
* Organizing the CCO and MD's calendar daily
* Managing facilities for scheduled events
* Copying, scanning, and faxing documents, as well as taking notes
* Ordering office supplies and replacements, as well as managing mail and courier services
* Support in new business vendor registrations as needed
Ad-Hoc assignments/ reports:
* As per the direct supervisor's request
Competencies
* Communication and Interpersonal skills
* Proactive and initiative skills
* Organizational skills
* Business Appearance etiquette
Requirements
* Bachelor's degree in Business Administration, or Equivalent
* Excellent written and verbal communication skills in English and Arabic
* Basic knowledge in software such as MS Word, Excel, PowerPoint, Zoom
* Able to work longer hours and on weekends should the need arise
* Must have experience of 3 years
* Must reside in Riyadh
Work Conditions
* The physical abilities needed to perform the duties of this position, in addition to the office climate:
* In office duties
* Travel is not required
* Willing to work additional or irregular hours as needed and allowed by local regulations
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