Executive Assistant

WHAT YOU'LL DO

As a dynamic, driven Executive Assistant (EA), you will provide executive
administrative support and production services for a team of Managing
Directors and Partner (s) and/or Partner (s) taking full responsibility for
the maintenance of a demanding schedule. Represent BCG to all internal and
external contacts in a manner consistent with BCG 's value statement.
While consultants spend most of their time at the client site, back here at
home office, the Administrative Services Team consists of a group of smart,
team-oriented people that will surround you. EAs actively participate in
office life, are flexible and willing to help fellow team members, and
collaborate across functions.

**

YOU'RE GOOD AT**

• Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc.


• Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process


• Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process


• Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements


• Providing vacation cover to other Executive Assistants


• Coordinating meetings, arranging conference calls, reserving conference rooms, organizing catering


• Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items


• Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support


• Organizing and maintaining online systems for PA
  
  
  • Managing client contacts for MSFT Dynamics
  
  
  
  


• Organizing and maintaining electronic filing system


• Preparing weekly timesheets and expense reports


• Maintain highest level of internal and external confidentiality

**

YOU BRING (EXPERIENCE & QUALIFICATIONS)**

• Strong service orientation:
  
  
  • Maturity and flexibility to work both independently and in cooperation with others
  
  
  • High level of self-motivation and initiative
  
  
  • Willingness to exercise good judgment and make decisions based on logic and common sense
  
  
  
  


• Excellent organizational skills:
  
  
  • Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
  
  
  • Superior attention to detail and accuracy
  
  
  • Follow through/ownership of tasks to completion
  
  
  • Willingness to consistently check and double-check all aspects of MDP/P schedule (including travel, client meeting preparations and materials)
  
  
  
  


• Ability to multi-task and complete a variety of projects in a fast-paced environment


• Ability and willingness to work overtime on projects and tasks as required


• Knowledge and experience of the Middle East and local practices


• Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook


• Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast-paced environment


• Service oriented, flexible, attentive to detail team player


• Ability to respect all BCG information as personal and confidential


• Required a minimum of ‎4-‎5 years' experience in a fast-paced environment supporting senior executives as an EA or PA

**

YOU'LL WORK WITH**

Our business management and operations team members work to ensure that BCG is
running smoothly, efficiently, and productively. We are made up of executive
and administrative (or case team) assistants, visual service artists,
receptionists, facilities staff, and the team leaders and office coordinators
who manage these operations and business management jobs.