Coordinator

Job Req Number: ‎69602
Time Type: Full Time

• To coordinate in all transportation activities related to In-house assets as well as sub-contractors to ensure maximum efficiency in delivery of the region.


• Scheduled the trucks within hours or earlier of the operation request accordingly.


• Coordinate the activities of drivers in relation to transport operational duties like loading, dispatching, obtaining PODs and filing them appropriately to share whenever required.


• To create, update, maintain, and project all records in the Micro Transport accurately and regularly. To handover all the delivery documents to drivers and ensure timely dispatch.


• Coordinate with custodians/ customers / vendors and obtain delivery location and POC details and to share it to drives in what's app or through phone calls.


• To visit delivery locations if required to solve / obtain customer quires and requirements.


• Solve any quires arise from the delivery locations by coordinating with appropriate team through emails and calls within the organization and ensure smooth delivery or returns.


• Follow-up with DSV and outsourced drivers and keep the operation team updated with their shipment status.


• Coordinate with vendors for driver's details & ensure all the documents are valid.


• To secure / store all gate pass / id cards of drivers and ensure timely renewal of the same.


• To ensure vehicles are working in good condition & inspect checklist are maintained on daily basis. And schedule maintenances if required without disturbing the operations.


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  Coordinate with warehouse team for shipments scheduling, loading/offloading of trucks.

  
  


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  Follow-up and receive their invoices on time and submit to operations & finance team.

  
  


• Respond / Follow-up with internal and external customers for their quires through email and phone calls.


• Check trucks operative status and ensure diesel chip, RFID stickers, AVLs and sensors are working fine and report and follow-up for any maintenance job with service providers.


• Creating Maintenance Jobs in MT and Updating Maintenance Expenses and Driver's Details in MT. To issue waybill / gate pass for trucks for deliveries and maintenance jobs.


• Recording the justified Overtime, Trip Money, and any other operational expenses (petty cash) that occurs while performing regular duties or emergency tasks.


• To provide daily, weekly, and monthly reports as required, highlighting business performance, challenges, and recommendations for improving operations efficiencies.


• To maintain accurate tracking reports that monitor transport delivery progress and
  sub-contractor performance, providing daily tracking to operations, customer
  service and customers.


• Create and update a transportation monthly tracker that provides a complete overview of the DSV fleet and outsourced vendors with complete information of the job.


• Responsible to ensure drivers are given adequate rest and taken their annual vacations without affecting the operations. To share the driver's vacation plan details to Supervisor.


• Report on all incidents & accidents to Transport Supervisor with all required documents.


• Responsible for appropriate billings and updating invoices and send it to Supervisor.


• Create and obtain all necessary documents for insurance claims and handover to Transport Supervisor. Follow up with Admin for PRO related activities with Government.


• Manage the drivers effectively & provide monthly report of driver's trip allowance and attendance to Transport Supervisor for payroll.


• Support Transport Supervisor on any additional task related to Road Freight Operations.

DSV - Global Transport and Logistics
DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct
our business with integrity, respecting different cultures and the dignity and
rights of individuals. When you join DSV, you are working for one of the very
best performing companies in the transport and logistics industry. You'll join
a talented team of more than ‎75,000 employees in over ‎80 countries, working
passionately to deliver great customer experiences and high-quality services.
DSV aspires to lead the way towards a more sustainable future for our industry
and are committed to trading on nature's terms.
We promote collaboration and transparency and strive to attract, motivate and
retain talented people in a culture of respect. If you are driven, talented
and wish to be part of a progressive and versatile organisation, we'll support
you and your need to achieve your potential and forward your career.
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