Business Operations Administrator

Business Operations Administrator

Date: ‎7 Jul ‎2023
Location: Riyadh, Middle East and North Africa, SA
Company: British Council
We support peace and prosperity by building connections, understanding and
trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and
connections to transform their lives and shape a better world in partnership
with the UK. We support them to build networks and explore creative ideas, to
learn English, to get a high-quality education and to gain internationally
recognised qualifications.

Working with people in over ‎200 countries and territories, we are on the
ground in more than ‎100 countries. In ‎2021-‎22 we reached ‎650 million people.

Role Purpose
To support the business operations administration function maintains systems,
processes, documentation, handle internal enquiries and prepare management
information reports for multiple functions that may require assistance
depending on the size and SBU 's within country. The role will contribute to
the achievement of British Council corporate standards and meet relevant
polices/ procedures.
To be a pro-active member of the business operations team, and depending on
the size of the country, may manage a small team. Work as part of an efficient
and effective team to support the business in achieving objectives. The role
will ensure that team performance adds value to the delivery of objectives and
to ensure that all risks, compliance and business continuity are identified
and monitored.
To support business operations management in the delivery of new initiatives
and change programmes.

Main Accountabilities
Operational Business Support
* To arrange British Council staff meetings and logistics were necessary
* Arrange and co-ordinate travel, flights, hotel, bookings, and visas were necessary for senior staff and British Council visitors
* Proactively communicates and liaises with others (inside and outside the BC) to ensure effective coordination and delivery of events, services and activities

General Administration
* Assisting in office administrative tasks such as, but not limited to, clerical work, filing, issuing salary & work certificates, scanning, archiving, updating documents and data bases
* Over sight of hotels/visas for visitors both from abroad and in country (for external visitors working with HR on visas)
* Maintains accurate records as they relate to the work area and drafts routine and some non-standard documentation, reports or financial analysis/reconciliations.
* Performs straightforward analysis, manipulation and interpretation of data, tasks or information, presenting findings/results accurately and appropriately to support effective maintenance of management information systems
* Provides logistical support to the organisation and delivery of internal and external activities/events, to ensure they run smoothly and efficiently.

Suppliers and Services
* Populate and distribute mobile phone / management / bills
* Support in the maintenance of stationery and equipment inventories
* Monitors and takes responsibility for small-scale resources/cash/stock, following established procedures and ensures that equipment and materials are available and ready to use when needed.

Estates Co-ordination
* the coordination of office space allocation and All storage facilities are managed appropriately
* Oversee the replacement of equipment and disposal of old equipment ensuring appropriate authorisation has been received
* Ensures the effective utilization of drivers/ cleaners & Security Staff
* Depending on size of country may manage security officers or drivers, or cover a IT function

Managing self & others
* Plans and prioritises own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon
* Tasks and coordinates others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services. Monitors task completion to agreed quality and time standards.

On-site finance related activities
* Handling petty cash
* Custodian of cheques books
* Handling accountable stationery
* Checking of cash receipts from Customer Service and posting the required journal
* Handover cash receipts to bank
* Checking TCMS uploads
* Custodian of Travel Envelopes
* Processing off system payments/urgent advances
* Processing refunds
* Management of invoice scanning
* Preparing cheque logs

Essential requirements
* First degree /Work experience in administrative role
* At least ‎2 years' experience in a similar role.
* Proven track record in general office administration.
* Good computer skills using Microsoft office tools.
* Basic understanding of financial accounting, concept and process
* Demonstrated Knowledge of SAP system Experience in property and inventory management

Further Information
* Role title: Business Operations Administrator Req ID: ‎38392
* Number of positions: ‎1
* Pay Band: ‎4/H
* Salary: SAR ‎7,235
* Contract type: Fixed term local contract of ‎1 year - Renewable
* Location: Riyadh, Saudi Arabia
* Closing date and time: ‎20 July ‎2023 (‎23.59 Gulf Standard Time)

Other requirements: This role is open to candidates who have the right to
work in the country.
Please note that all applications should be submitted only in English.
It is advisable to apply in advance to avoid any technical issues at the
last moment.

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality,
diversity and inclusion across everything we do. We support all staff to make
sure their behaviour is consistent with this commitment. We want to address
under representation and encourage applicants from under-represented groups,
in particular, but not exclusively, on grounds of ethnicity and disability.
All disabled applicants who meet the essential criteria are guaranteed an
interview and we have Disability Confident Employer Status. We welcome
discussions about specific requirements or adjustments to enable participation
and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and
adults who we work with.

We believe that all children and adults everywhere in the world deserve to
live in safe environments and have the right to be protected from all forms of
abuse, maltreatment and exploitation as set out in article ‎19, UNCRC (United
Nations Convention on the Rights of the Child) ‎1989.

Appointment to positions where there is direct involvement with vulnerable
groups will be dependent on thorough checks being completed; these will
include qualification checks, reference checks, identity & criminal record
checks in line with legal requirements and with the British Council's
Safeguarding policies for Adults and Children.

If you have any problems with your application please email
[email protected]

Please note: Applications to this role can only be considered when made
through the Apply section of our careers website. Our 'ASK HR' email is only
to be used in case of a technical issue encountered when applying through the
careers website. Emails with supporting statements and CV/Resumes sent to this
email address will not be reviewed and will be deleted.