Proposals/Bid Coordinator

؜ - ؜الرياض ؜ -

تفاصيل الوظيفة

Country/Region: SA
Field: Business Development, Tendering, Marketing & Commu
Location: Riyadh, SA
Type of Contract: Permanent
Level of experience: ‎05-‎10 years
Job number:


Context


SYSTRA is one of the world's leading engineering and consultancy groups
specializing in public transport and mobility solutions.
With its more than ‎9500 employees, the Group's mission is to connect people
and bring territories closer together in the ‎80 countries where it operates.
A benchmark signature for transport solutions, SYSTRA supports its partners
and clients throughout the lifecycle of their projects. SYSTRA is involved at
a very early stage in the design phase, right through to the deployment and
maintenance test phases. SYSTRA provides all its services in more than ‎80
countries worldwide and generates ‎74% of its turnover internationally.
As SYSTRA continues to grow as a business in Saudi Arabia we are looking for a
Proposals/Bid Coordinator to join our dynamic team.


Main duties



  • Maintain global and local content management databases to ensure that accurate, up to date information is readily available for efficient development of proposals.

  • Monitor various tender portals on a routine basis to identify any contracts of relevance to the company, either to bid or for market intelligence purposes.

  • Populating and updating client data.

  • Entering and updating opportunity data; prevent neglected opportunities.

  • Running reports.

  • Communicating with technical staff regarding status updates.

  • Developing the proposal preparation schedule.

  • Perform the analysis, interpretation and outline of the RFP.

  • Develop the Bid Planning Matrix.

  • Coordinate the proposal kick-off meeting.

  • Ensure compliance with the RFP.

  • Oversee the development of the graphic theme in line with the brand.

  • Provide content on topics such as company experience, number of personnel, disciplines, and other subject areas.

  • Oversee the preparation of certain proposal sections, as needed.

  • Provide initial editing to ensure consistency, prevent omissions, and identify contradictions and inaccuracies.

  • Coordinate the compilation and reproduction of the complete proposal prior to delivery, in collaboration with the project development group.

  • Identify special production needs and resources.

  • Perform and oversee the final quality check to ensure consistency, prevent omissions, and identify contradictions and inaccuracies.

  • Coordinate on-time proposal delivery.

  • Managing and completing all work on time, within brand guidelines, and error-free; reporting status of projects to supervisors.

  • Seeking input proactively and searching out content from others; attending meetings to understand needs/scope of tasks assigned.

  • Successfully juggling multiple task and priorities, marrying short time frames with high-quality work.


Qualifications and Experience



  • Bachelor's Degree in marketing, communications or business administration.

  • At least ‎5 years of relevant experience, preferably in the same industry.

  • Fluent in English with strong written and oral communication, organizational, and interpersonal skills. Proficiency in Arabic language an advantage.

  • Demonstrated proficiency in keyboard skills and a working knowledge of MS Windows and related software for desktop publishing, graphics, word processing, spreadsheets, database management, and client presentations is required.

  • Experience using InDesign software application would be preferred.

  • Ability to pay close attention to detail.

  • Strong team working capabilities.

  • A proactive approach, working effectively in coordinating activities and complex tasks, taking professional responsibility in all matters.

  • A flexible approach to working with occasional evening and weekend work if required.

  • Previous and/or current experience in KSA (Riyadh), preferred.

ملخص الوظيفة

  • المُعلن : SYSTRA
  • تاريخ الإعلان : 11/07/2023
  • نوع العمل : -
  • مستوى الخبرة : -
  • المستوى التعليمي : -
  • مكان العمل : الرياض
  • الراتب : -
  • الهاتف : -

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Language: English