Mechanical Procurement Specialist

- Collaborate with architects and project managers to identify the required
materials, equipment, and services for architectural projects. Determine the
quantity, quality, and delivery timelines for each item.
- Package Preparation: Create comprehensive procurement packages for each
item, including detailed specifications, drawings, and any other necessary
documentation. Ensure that all requirements are clearly outlined for potential
suppliers.
- Supplier Identification: Identify potential suppliers, contractors, and
vendors that can meet the project's procurement needs. Conduct research,
solicit recommendations, and evaluate supplier capabilities and track records.
- Quotation Request: Send procurement packages to potential suppliers, along
with a request for quotation (RFQ). Clearly communicate the deadline for
submission and address any inquiries from suppliers regarding the RFQ.
- Supplier Communication: Maintain regular communication with suppliers
during the bidding duration. Address any questions, clarifications, or
concerns raised by suppliers and provide timely responses to ensure a fair and
competitive bidding process.
- Bid Evaluation: Evaluate the received quotations based on factors such as
cost, quality, delivery timelines, and compliance with specifications.
Collaborate with the project team to analyze and compare the bids to determine
the most suitable suppliers.
- Negotiation and Contracting: Engage in negotiations with suppliers to
finalize pricing, terms, and conditions. Ensure that all agreed-upon terms are
accurately reflected in the contracts. Collaborate with legal and procurement
departments, if required, to review and finalize contracts.
- Cost Control: Monitor project budgets and expenditures related to
procurement activities. Identify cost-saving opportunities, negotiate
favorable pricing, and track procurement-related expenses to ensure adherence
to the project budget.
- Documentation and Reporting: Maintain accurate records of all procurement
activities, including quotations received, supplier communications, and
contract documentation. Generate reports on procurement metrics, such as cost
savings, supplier performance, and bid evaluation summaries.
- Stakeholder Collaboration: Collaborate closely with architects, project
managers, construction teams, and other stakeholders to align procurement
activities with project requirements. Participate in project meetings and
provide procurement expertise and support as needed.Quotation Comparison:
Conduct a thorough evaluation and comparison of the received quotations from
different suppliers. Analyze the pricing, quality, delivery timelines, and any
additional factors specified in the procurement requirements. Consider the
reputation, track record, and reliability of suppliers as well.
- Best Price Selection: Collaborate with the project team to assess the
overall value proposition offered by each supplier. Take into account the
quality of the materials or services, delivery reliability, and any additional
benefits or discounts provided. Use this analysis to determine the supplier
that offers the best combination of price and quality for each item.
- Negotiation for Best Price: Engage in further negotiations with the
selected suppliers to obtain the best possible pricing. Leverage the
information gathered from the comparison process to negotiate favorable terms,
discounts, or volume pricing, while ensuring that the quality and delivery
requirements are met.
- Cost Optimization: Continuously seek cost optimization opportunities
throughout the procurement process. Explore alternative suppliers, materials,
or strategies that could result in additional cost savings without
compromising quality or project requirements. Collaborate with the project
team to assess and implement these cost optimization measures.