Executive Secretary

Rawabi Electric Company
Dammam, Saudi Arabia
Posted ‎12 days ago
Expires in ‎2 months

Job Description

Job Purpose:

• 
  

  The man purpose of the executive secretary a job is to support our executive management in our company. You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks. Executive secretary must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks. The goal is to contribute to the efficiency of the overall business by ensuing all assigned administrative duties are carried on timely and efficiently.
  Principal Accountabilities:

  
  


• 
  

  Determine matters of top priority and handle accordingly.

  
  


• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.


• Attend meetings and keep minutes.


• Receive and screen phone calls and redirect them when appropriate.


• Handle confidential documents ensuring they remain secure.


• Monitor office supplies.


• Maintain electronic and paper records ensuring information is organized and easily accessible.


• Conduct research and prepare presentations or reports as assigned.


• Mange and coordinate daily, weekly, and monthly calendars of General managers.


• Organize logistics and plan events.


• Liaise between executives and employees/clients.


• Generate regular reports and update database.


• Facilitate communication within the company to maximize workflow ( e.g., distribute vital information, schedule presentations and plan for logistical needs.


• Commitment to efficiency a willingness to seek best practices in running the office.


• Collaboratively review and recommend changes to our company policies.


• Performs miscellaneous tasks as assigned by his/her direct manager.

Skills

• University Degree Majoring in Business Administration or equivalent.


• Expert time and stress management skills.


• Excellent verbal as well as written communication skills for efficient interaction.


• High English, Arabic communication skills.


• Proven Experience as executive secretary or similar administrative role.


• Proficient in MS Office and ''back-Office'' software (e.g. ERP)


• In depth knowledge of office Managment and basic accounting procedures as well as technical vocabulary of relevant industry.

Education

Executive Secretary

Job Details

Job Location
Dammam, Saudi Arabia
Company Industry
Electric Power Production & Transmission
Company Type
Employer (Private Sector)
Job Role
Other
Joining Date
‎2023-‎05-‎18
Employment Status
Full time
Number of Vacancies
‎1

Preferred Candidate

Career Level
Mid Career
Years of Experience
Min: ‎2 Max: ‎4
Degree
Bachelor's degree

Job Details

Job Location
Dammam, Saudi Arabia
Company Industry
Electric Power Production & Transmission
Company Type
Employer (Private Sector)
Job Role
Other
Joining Date
‎2023-‎05-‎18
Employment Status
Full time
Number of Vacancies
‎1