Coordinator.Training.IV

Duties & Responsibilities:
* Coordinate activities of instructors engaged in training employees or customers.
* Assist Training Manager/Supervisor with customer communication to define training requirements.
* Perform all administrative tasks related to training assignments and includes all preparations and documentation.
* Preparation of all customer quotes and proposals for training.
* Arrange travel (flights, car hire, hotels etc), visas Letters of Invitation Work Permits and documentation for both internal and external customers.
* Maintain rig bonus records for Training personnel and provide monthly reports to payroll department.
* Carry out general clerical and administrative duties in support of the Training Manager and instructors.
* Ensure the maintenance of certification records, medicals and vaccinations, ensure all are kept up to date by the administrative assistant.
* Source and book training for instructors to maintain competency.
* Work according to the global Order Management BPA processes which include all administrative tasks and financial follow-up after receipt of incoming orders and invoice process .
* Internal / external coordination and communication with customers and other departments.
* Workforce planning including instructors scheduling course enrolment, classroom and equipment reservations.
* Follow up reporting for the department such as course log and certificates.
* All customer course-/student logistics such as Letters of invitation, travel arrangements etc.
* Maintain the departmental filing system to include training records and course certificates.
* Work with other training personnel to create Training Department products and services that are produced to a standard of quality in accordance with the relevant departmental procedures.
* Review development and implementation of initiatives for improving the quality of products and services.
* Contribute to ARM safety culture change initiatives so that they meet or exceed any statutory safety requirements.
* Maintain sufficient safety practices to ensure the wellbeing of all Employees and Customers.
* Carry out all duties in a safely manner and in accordance with the Health & Safety Policy and procedures.
* Be safety conscious and report any safety hazards to the HSE Manager.
SKILLS & EXPERIENCE REQUIRED
Strategic:
Proven excellent communication and presentation skills in English written and
oral .
Operating:
We wish to hire positive and contributing co-workers. Knowledge of our
business sector is an advantage. Good communication and English skills are a
prerequisite. Relevant background in Business administration discipline within
the Oil and Gas and/or other industries. Travel must be anticipated. There
will be possibilities for competence building by participating in project
work, courses, field work and service jobs.
Energy:
Positive attitude.
Organizational:
Knowledge of our business sector is an advantage.
Personal and Interpersonal skills:
Good communication and English skills are a prerequisite.

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