Assistant.Administrative.II

Duties & Responsibilities:
* Carries out administrative duties such as printing, filing, typing, copying, binding, scanning etc.
* Printing and filing of fabrication drawings.
* Maintaining manual timesheets as required.
* Receive new employees and arrange their on-boarding formalities.
* Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
* Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations if required.
* Exhibits polite and professional communication via phone, e-mail, and mail.
* Supports team by performing tasks related to organization and strong communication.
* Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
* Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
* Provides information by answering questions and requests.
* Maintains inventory for office supplies by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
* Contributes to team effort by accomplishing related results as needed.
* Perform other duties as assigned.
SKILLS & EXPERIENCE REQUIRED:
* Reporting Skills
* Administrative Writing Skills
* Microsoft Office Skills
* Managing Processes
* Organization
* Analyzing Information
* Professionalism
* Problem Solving
* Supply Management
* Inventory Control
* Verbal Communication
Qualification, knowledge and experience:
* Bachelor's Degree/equivalent education required
* ‎5 years of administrative assistant experience
* Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
* Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure.

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