Executive Assistant (UAE nationals only) - 0000INNV
Some careers open more doors than others.
If you 're looking for a career that will unlock new opportunities, join HSBC
and experience the possibilities. Whether you want a career that could take
you to the top, or simply take you in an exciting new direction, HSBC offers
opportunities, support and rewards that will take you further.
HSBC Global Banking and Markets is an emerging markets-led, financing-focused
business that provides investment and financial solutions. Through our
international network, we connect emerging and mature markets, covering key
growth areas. We partner with our corporate, government and institutional
clients to help them achieve consistent, long-term performance. Our products
and services include advisory, financing, prime services, research and
analysis, securities services, trading and sales and transaction banking.
We are currently seeking an ambitious individual to join our Markets &
Securities Services team within Global Banking and Markets, working together
with colleagues to define, manage and achieve divisional business targets.
In this role, you will:
* Provide full administration/office support to the team, as required, anticipating workload and supporting with appropriate materials
* Reply to and formulate correspondence on behalf of the Line Manager or team
* Manage Line Manager or team e-mails and inboxes as required - responding, prioritising and printing
* Manage Line Manager or team diaries as required - organising meeting and booking rooms
* Ensure meeting papers, agenda items, presentations and MI are collated for meetings
* Monitor meeting action items as appropriate, advising Line Manager/team of progress
* Prepare presentation materials (PDFs, presentations, agendas, minutes, etc.)
* Prepare, reconcile and submit all expenses in a timely manner
* Place stationery orders via BuySmart for general office supplies, business cards, diaries, etc.
* Make use of Office packages to produce and type documents
* Co-ordinate travel and accommodation requirements, including obtaining visas as required
* Ad hoc duties as required by the team or business
Requirements
To be successful in the role, you should meet the following requirements:
* Strong organisational skills with the ability to prioritise, meet deadlines and manage multiple tasks simultaneously with attention to details.
* Ability to liaise and communicate at all levels, both internally and externally
* Strong stakeholder management skills
* High level of work ethics with ability to maintain strict confidentiality at all times
* Solid experience as a senior level Personal Assistant
* Knowledge and experience of Office product suite - Powerpoint, Word, Excel, Outlook, internet
* Proven ability in time and diary management
* Graduation degree is a must to secure a UAE Visa and Work Permit
For further details and application information please visit our careers site,
searching under reference number 0000INNV
You 'll achieve more at HSBC.
HSBC is committed to building a culture where all employees are valued,
respected and opinions count. We take pride in providing a workplace that
fosters continuous professional development, flexible working and
opportunities to grow within an inclusive and diverse environment. Personal
data held by the Bank relating to employment applications will be used in
accordance with our Privacy Statement, which is available on our website.
Issued by The Hong Kong and Shanghai Banking Corporation Limited.
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