Executive Assistant

Executive Assistant (ID: 0000HM5N)
GCB ‎06
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The role holder will offer executive administrative support to the Regional
Chief Financial Officer MENAT in a personalised and timely manner. They will
exercise confidentiality, tact and diplomacy skills and will have sufficient
expertise to participate in meetings with minor decision making/autonomy. The
main activities of the role include:
* Supporting the Regional CFO, the role holder will be required to deliver the highest level of professional administrative support including organising schedules, maintaining diaries, arranging timely and accurate completion of all requests relating to papers for meetings
* Professional level of communication both written and verbal
* Adhere to HSBC policies and maintain confidentiality on sensitive activities
* Be able to build strong relationships with Exco team members across the Bank to enable negotiation of requirements for attendance at meetings
* Act at pace to ensure all requirements are delivered within required deadlines
* Provide ad-hoc support to visiting executives

In this role, you will:
* Effective planning and organising of diaries/schedules
* Planning, coordinating and handling of all incoming/outgoing mail, requests for papers, queries and ensuring that these are dealt with quickly and efficiently.
* Inbox oversight and onward delegation as appropriate
* Coordination of meetings, events and offsite logistics
* Sensitive and discreet when dealing with confidential information
* Provide adhoc admin support to the wider team with relevant follow up
* Manage the MENAT Finance Communication mailbox and calendar
* Support with team absence management
* Ensuring cost effective travel arrangements for Senior Executives to ensure savings under Group procurement plans.
* There are no direct management responsibilities, but a strong requirement for leading by example and influence
* Ensuring compliance with Group requirements (including Audit/Operational Risk)

Requirements
To be successful in the role, you should meet the following requirements:
Experience & Qualifications
* Graduate Degree is a must to obtain UAE visa
* Proven ability in time and diary management and the ability to adhere to strict deadlines and work under pressure is essential
* Strong organisational skills with the ability to prioritise, meet deadlines and manage multiple tasks simultaneously
* Ability to liaise and communicate at all levels, both internally and externally
* Strong stakeholder management
* Ability to maintain strict confidentiality at all times
* High Initiative
* High attention to detail
* Two to five years' experience as a senior level Personal Assistant
* Use of Office product suite - PowerPoint, Word, Excel, Outlook, internet

For further details and application information please visit our careers site,
searching under reference number: 0000HM5N
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