Project and Operation Officer

SVITZER is the largest global company within towage and related services. We
employ over ‎4000 employees and have a fleet of over ‎500 tugs. We are part of
the Denmark-based A.P. Moller/Maersk group - the world`s largest group of
maritime companies
We offer a competitive work/life balance as well as the opportunity to manage
all aspects of vessel operation and ownership.
We pride ourselves on providing best in industry tools to accomplish our goals
safely and to a high standard.
Key Responsibilities:
* Responsible for supporting all business units to ensure that operational activities are executed smoothly to meet the company's objectives.
* Responsible for the implementation phase of all new projects by the company including coordination, communication between functions, and status reporting.
Specific responsibilities include:
HMS / Policies:
* Present all new policies, instruction guidelines, and procedures from the regional office to onshore and offshore staff.
* Make sure all onshore staff are aware of acting upon new and current company policies and strategies.
* Ensure HMS Policies are kept current and shore staff is aware of their implications.
* Maintain the required HMS visits and inspections from management staff.
* Support in Policy implementation, improvement of strategies and workflow, and culture development.
* Support the development and improvement of operational procedures, ensuring compliance with marine industry standards, regulations, and company policies.
Cross-Functional Collaboration:
* Collaborate with various internal departments to ensure efficient coordination between vessel operations, including the commercial, technical, and safety teams; in addition to communicating with external stakeholders including site personnel, regulatory authorities, and contractors to ensure smooth operations.
* Collaborate with the Marine Standard Coordinators to implement and monitor the effectiveness of the company's Safety Management System (SMS).
* Provide administrative support for various operational activities, including procurement, logistics, scheduling, and documentation.
* Organize and coordinate all management meetings required by the management.
Support in Audits:
* Assist in conducting audits and inspections to ensure vessels adhere to safety protocols, operational guidelines, and environmental regulations.
* Support the responsible department to close the finding actions in the OVMSA/ISM Office Internal Audit.
Support New Project:
* Responsible for the implementation phase of all new projects by the company: including meeting coordination, documentation on SharePoint, communication between functions, and status reporting to project managers.
* Collaborate with project teams to support the planning and execution of site improvement projects, including budgeting, resource allocation, and progress monitoring.
HSE:
* Handle all documents and correspondence related to operation and HSE issues.
* Support the implementation and maintenance of marine safety and security procedures, ensuring compliance with relevant standards and regulations.
* Maintain accurate operational and safety records, including incident reports, maintenance logs, and crew certifications.
* Provide support during emergency response situations, assisting in incident investigation and implementing corrective actions.
* Responsible for monthly HSE checkups for the office.
Reporting:
* Assist in monitoring the day-to-day operations of the marine fleet, including vessel movements, scheduling, and crew management.
* Send weekly and monthly operation reports to client(s).
* Assist in the preparation of reports, presentations, and other documentation related to site operations and projects.
* Upload and follow up vessel certificates for our local marine units and spot fleets on Crew Inspector.
* Stay updated with relevant industry trends, regulations, and best practices, and suggest improvements or enhancements to existing processes or procedures.
* Responsible for Vodafone monthly invoices and tracking reports.
IT Support:
* Full responsibility for setting up all company's laptops with new windows updates, and reporting IT issues to the Regional IT Manager.
Tender Preparations:
* Responsible for all tenders' document preparations.
Who we are looking for:
Qualifications:
Educational:
* Bachelor's degree in business management or any relevant field (e.g., Marine, Engineering, Project Management).
Work Experience:
* ‎1 year of experience in an operations department position or similar.
* Familiarity with marine standards, regulations, and procedures is a plus.
* Experience in marine operations or related fields is highly desirable.
Skills & Competencies:
* Excellent command of the English language.
* Excellent computer skills (MS Office).
* Able to work independently.
* Good grooming and presentation skills.
* Strong organizational and multitasking skills, with the ability to prioritize tasks in a dynamic
* A proactive and safety-oriented mindset, with attention to detail and a commitment to maintaining high operational standards.
* Able to act with tact and discretion.
Building a Diverse Workplace
In Svitzer we value the diversity of our talent and will always strive to
recruit the best person for the job - we value diversity in all its forms,
including but not limited to gender, age, nationality, race, sexual
orientation, disability, or religious beliefs. We are proud of our diversity
and see it as a genuine source of strength for building high performing teams.
How to Apply
To apply for this role, please click on the 'Apply Now' button and create a
Candidate Home to manage your applications
Building a Diverse Workplace
In Svitzer we value the diversity of our talent and will always strive to
recruit the best person for the job - we value diversity in all its forms,
including but not limited to gender, age, nationality, race, sexual
orientation, disability, or religious beliefs. We are proud of our diversity
and see it as a genuine source of strength for building high performing teams.
Don't meet every single requirement? Studies have shown that members from some
under-represented groups are less likely to apply for jobs if they don't meet
every single qualification. At Svitzer we are dedicated to building a diverse
and inclusive workplace, so if you're excited about this role but your past
experience doesn't align perfectly with every qualification in the job
description, we encourage you to apply anyway. You may be just the right
candidate for this or other roles, and we are excited about hearing from you!
How to Apply
To apply for this role, please click on the 'Apply Now' button and create a
Candidate Home to manage your applications.