Logistics Assistant

Deadline Date ‎2022-‎05-‎31About Action for Humanity
We are Action For Humanity. We provide aid and assistance to people affected
by natural and man-made disasters. As an NGO we are guided by our drive to
help others, not profit. When emergencies strike, we act to ensure to save
lives and protect the vulnerable. When the emergency is over, we stay and help
restore lives.

We were founded in ‎2011 in the UK by a group of doctors whose sole focus was
to provide assistance and aid to those devastated by conflict. For over a
decade we have built an expertise in responding to humanitarian needs to
benefit the most vulnerable people affected by conflict, disasters, and
extreme poverty.
Our interventions are solutions-oriented, built on the Humanitarian-
Development Nexus, strengthened by our partnerships, guided by humanitarian
principles and our values, and designed with innovative methodologies and
tools such as:
* Programs that rebuild lives
* Effective and timely relief intervention
* Evidence-based and needs-driven solutions
* Advocacy and giving the affected community voice
* Interventions focused on cost efficiency, effectiveness, and relevant results
GENERAL DESCRIPTION OF THE ROLE (BRIEF):
The logistics assistant is responsible to manage the required logistics
activities of the country office and provide support to the field logistics
assistants and officers.
S/he supports and implements logistics procedures respecting AFH's mandatory,
commitments, and international standards.
Main Responsibilities:
* Work closely with the logistics coordinator to ensure the procurement for all project are in place and ensure daily follow of the implementation of the procurement requests.
* Update the price catalog, Supplier List, and contract to Follow up
* Weekly reconciliation of Purchase files with the cashier for payment
* Maintain all purchase files in an orderly manner.
* Monitor and assess the quality, quantity, and safety of the goods
* Prepare logistic needs for the training and seminars such as stationary, refreshments, and transportation.
* Maintain all files and documents as per organization policy
* Liaise with suppliers to ensure promoted and accurate delivery of goods and services and received in good condition as per invoices, delivery notes, and packing lists.
* Market assessment through quotations
* Perform purchase activities as per AFH procurement procedures
* Receiving of supplier and maintaining stock as per stock procedures
* Responsible for the payments to the suppliers
* Weekly reconciliation of Purchase files with the cashier for payment
* A periodic physical inventory of stock
* Maintain all purchase files in an orderly manner.
* Submitting monthly reports (procurement tracker, Physical inventory, other needed reports) to the line manager on a monthly basisACADEMIC REQUIREMENTS
* PROFESSIONAL DIPLOMA OR UNIVERSITY DEGREE IN A LOGISTICS FIELD (SUPPLY, IT, PURCHASE AND SUPPLY, …).
* AT LEAST ‎2 YEARS OF EXPERIENCE IN A SIMILAR POSITION PREFERABLY WITH AN INGO.
* ADVANCE IT KNOWLEDGE (HARDWARE AND SOFTWARE, MICROSOFT OFFICE, INTERNET).
REQUIRED SKILLS & ABILITIES
REQUIRED QUALITIES :
* Organized
* Sense of Human Relations
* Diplomacy
* Communication Skills.
DESIRABLE QUALITIES :
* Proactive
* Autonomous
* Rigorous
* Analytical
* Willing and motivated to work in an international and intercultural contextInterested applicants can send their most updated Cvs along with cover letters
stating the following job code AFH-LA-E-‎22-‎2 to
[email protected]
NB : Due to the urgency of this position, CVs will be reviewed on a
rolling basis and the vacancy can be filled before the specified closing date.
Action for Humanity is committed to maintaining all necessary measures to
protect and promote the well-being of all individuals who have a direct and/or
indirect relationship with the organization and expects all staff, volunteers,
consultants, and suppliers to share this commitment.
Action for humanity doesn’t discriminate in its recruitment process against
any ethnicity, or religion, and maintains a transparent recruitment process.
The humanitarian intervention of Action for Humanity has no political, or
religious affiliation nor has any monetary purpose.