Receptionist

Overview:
KEO is a creative enterprise, where innovation is a way of life. We are
uniquely resourced with end-to-end services to take clients from inspiration -
through conceptualization - to realization of planning, design or project
delivery in the built and natural environments. For over ‎57 years we've led
with vision, contributing to many of the world's most ambitious projects,
iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the
Top ‎225 International Design Firms; in the Top ‎20 International PM/CM Firms;
and by World Architecture as 50th largest global architecture firm and #‎1 Firm
in the Middle East Region in their ‎2021 WAS ‎100 Survey.

We invite you to join us.

Our newest opportunity is for a talented Receptionist to join our award-
winning team based in Abu Dhabi, UAE. This position is responsible for
providing professional, efficient and personable front of house services to
all staff and visitors.
Responsibilities:
We envisage success in this role to include;

• Receives and directs incoming calls to appropriate personnel and voicemail.


• Key responsibilities:
  
  
  • Welcome and assist all visitors to KEO (core).
  
  
  • Provide switchboard services for internal and external callers (core).
  
  
  • Manage front of house services (core).
  
  
  • Conference room and catering coordination (core).
  
  
  • Transmittal and processing of incoming/outgoing courier, mail and faxes (core).
  
  
  • Taking and passing on messages (core).
  
  
  • Assisting FM&A team with administrative tasks.
  
  
  • Appropriate communication with the wider FM&A team.
  
  
  
  


• Greets and announces visitors. Follows and coordinates security procedures, issuing visitor passes and validating parking where applicable.


• Use of appropriate room IT tools to coordinate conference room bookings and services, ensure rooms are set up and maintained in accordance with standards, coordinate with stakeholders as required.


• May perform administrative duties specific to a department such as conducting research, updating databases and general administrative support.


• Coordinates catering for meeting and events. May negotiate pricing and menus.


• Performs general clerical duties associated with distributing office communications, documents, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail.


• Orders office supplies and other common use items for the location.


• Maintains a neat appearance of the reception area, conference rooms, staff and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.


• Maintains records and logs of service requests and tracks status.


• Performs other duties as assigned.


• Deal with ad hoc requests and routine administrative tasks using the appropriate tools, being involved with KEO Kares.
  Qualifications:
  To be successful in this dynamic opportunity, we envision that your career
  journey to date will include a minimum of ‎5 years work experience as a
  receptionist or other administrative role partnered with a Diploma or Bachelor
  degree in Hospitality or other related field.

Candidates based in Abu Dhabi with their documents attested and ready to start
immediate will be preferred.

KEO's performance is founded upon integrity, results, innovation, safety and
our people. We embrace diversity and recognise its' contribution to client
success wherever we work.
We are excited to hear how you can partner with our award-winning team and
treat all expressions of interest confidentially.