Property Administrator

The Role
A Property Administrator will essentially maintain various properties of the
company. Responsibilities include administrative duties such as keeping track
of all transaction documents in the client database, monitoring and notifying
clients of important deadlines, and planning appointments and final
walkthroughs. Coordinating the maintenance of the properties. The ideal
candidate should be a great communicator who is driven and highly detail-
oriented.

Requirements
* Preparing documents • Recording all deals in the Job tracker • Receiving cheques and cash of the company • Filling all documents related to the deals of the company • Assisting with closing processes • Preparing and update Property Management agreements and reports on a periodic basis • Handling renewals of the rental deals • Maintained rental agreements and organized move-in/move-out procedure documentation • Liaising with the clients about the updates on their properties • Prepare tenancy contracts & documents for all leases • Doing Tawtheeq contracts • Meeting clients to sign contracts on behalf of agents • Managing a client database and preparing reports up-on request • Liaise with accounts department to process security deposit refunds for tenants • Liaise with accounts for payments of utility bills that may be due • Organize cheques payable for any other payments that may be due on behalf of the landlord * Coordinate the property maintenance. * Handle procurement of maintenance items as per company policies * Liaise with accounts department regarding the supplier payment. • Reporting the conditions of the property and maintenance to landlords • Generated and invoiced rental agreements and customer damage • Offering Property Management Supervision Services contracts to prospective clients • Full understanding of property management and its financial aspects • In depth knowledge of all rules and regulations regarding property management • Ensure that the vacant units are prepared in shortest possible time, inspect to ensure the completion of the works and advise the leasing of the flats ready for occupancy • Track and follow up on maintenance request by the Tenant
About the company
Mubarak & Brothers Investments (MBI) is a major investment company with
interests in diverse industry verticals such as Real Estate, Retail, F&B;,
Education, and Engineering services. It was founded by H.E Saeed Abdul Jalil
Al Fahim, Honorary Chairman of Al Fahim Group, which is the highly reputable
Abu Dhabi based group of companies. As well as this he was also Vice President
of Abu Dhabi Chamber of Commerce, and seeks to leverage the groups extensive
industry-specific know-how to develop and augment other enterprises, that will
contribute to the development of the emirate of Abu Dhabi and the UAE at
large. MBI was established in ‎2003 and its a holding group specializing in
Real Estate, Retail, Services, Design, Project Management and Financial
Investments which are in line with the vision of Abu Dhabi (‎2030) and the UAE
on an international scale. MBI is a leading corporate citizen embedded
organization, with the core principles of integrity, transparency, and
prioritizing the interests of the community that it aims to serve. We have
built a reputation over the last few years as leaders in Real-Estate and
Retail Industry in Abu Dhabi, and have achieved success in growing our
business and cultivating additional businesses under the umbrella of MBI.