Job Description:
Administrative Assistant (UAE National)
Abu Dhabi, UAE
What You'll Be Doing:
* Support line manager with administrative and secretarial responsibilities
* Schedule meetings, book calendars as well as issue letters in English
* Ensure that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
* Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
* Enters data and produces reports using other standard office automation or department-specific computer applications
* Scan documents for electronic storage.
* Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
* May perform some clerical duties such as light typing, filing, answering phones, messenger service, keeping clerical logs, etc.
* Assist staff to ensure effective implementation of project-specific procedures / training in document control.
* Perform other duties commensurate with functional level and responsibilities.
* Contribute as a team player who is deadline driven and works well with others.
What Required Skills You'll Bring:
* Diploma/Degree in business or similar field
* Ideally 3 years of relevant experience in an administrative or secretarial position
* Good written and oral communication, organizational, and interpersonal skills are required.
* Good business English and general office practice skills are required.
* Demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.
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