Administrative Assistant

Requisition ID:* ‎270038
* Relocation Authorized: None
* Telework Type: Full-Time Office/Project
* Work Location: Ras Al Khair
Company Overview
Since ‎1898, we have helped customers complete more than ‎25,000 projects in ‎160
countries on all seven continents that have created jobs, grown economies,
improved the resiliency of the world's infrastructure, increased access to
energy, resources, and vital services, and made the world a safer, cleaner
place.
Differentiated by the quality of our people and our relentless drive to
deliver the most successful outcomes, we align our capabilities to our
customers ' objectives to create a lasting positive impact.
We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and
Mining & Metals markets. Our services span from initial planning and
investment, through start-up and operations. Core to Bechtel are our values -
ethics, safety, quality, people, culture, relationships, innovation and
sustainability, and our covenants - integrity, respect, collaboration, trust,
and delivery. They are what we believe, what customers can expect, and how we
deliver.

Position Summary
Jubail is one of Bechtel 's most remarkable achievements--a city built from
the sand up, requiring vast resources and logistical planning on an
unprecedented scale. It the biggest civil engineering project in modern times
--and it's getting bigger. Bechtel has managed the Jubail project, located in
the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Saudi
Arabian Bechtel Company (SABCO) serves as the Management Services Contractor
(MSC), or "owner's representative" for our client, the Royal Commission (RC).
We are the Engineering, Procurement, and Construction (EPC) managers, managing
design submissions from local AE firms, and overseeing the actual construction
work being performed by local contractors and sub-contractors in Jubail and
Ras-Al-Khair Industrial Cities. In June ‎2021, Bechtel's contract with the
Royal Commission was renewed for another ‎5 years with work focusing on
building new residential communities, iconic buildings/ bridges, major site
preparation, commercial buildings, mosques, schools, hospitals, sports
facilities, clinics, universities, utility services and infrastructure
(electrical sub-stations, lift stations), roads and highways, port & pipeline
expansions, and more.

Work Location: Ras-Al-Khair
The work location for this position is at Ras-Al-Khair which is located
about ‎100 KMS north of Jubail Industrial City. You will be required to commute
Jubail - Ras-Al-Khair - Jubail daily using the available transportation
facility /shuttle bus service. The accommodation will be provided at Jubail
Industrial City. Free breakfast and lunch is currently provided for Ras-Al-
Khair assignees during workdays.

Major Responsibilities:
* Responsible for the general office work, typing, filing, collating and distribution of various reports, letters, and Inter-Office Memorandum.
* Initiates and replies to routine correspondence related to area of responsibility.
* Responsible for typing workload from all sections in the department 's area.
* Prepare responses to incoming communication as directed. Prepare schedule and record activities and make follow-up action of documents requiring action.
* Check, distribute and process internal Material Requisitions and other documents.
* Ensure copies of contractual letters and other documents are filed in the appropriate contract files.
* Oversees processing and controls of all project document types and maintains associated registers. May process documents in backup capacity.
* Liaise with other departments in connection with office equipment and furniture such as computers, lighting, and office arrangement.
* Keeps abreast of department technologies, techniques, and services that are available.
* Reports related administrative issues in the department and provide support to the department employees.
* Compiles information, analyzes and prepares routine studies and reports as directed by supervisor.
* Onboarding of new hires in the respective department
* Taking phone calls on behalf of department managers when necessary.
* Preparing logs for different administrative responsibilities.
* Managing the assignment of vehicles to employees.
* Collaborate with managers in designing effective presentations.
* Deputize for other departments clerical or administrative staff as directed.
* Perform other tasks and responsibilities as requested by the supervisor and Manager

Skills and Qualifications:

Essential Technical:
* University degree /Diploma in office Management, Business or other related discipline.
* Knowledge of office procedures.
* PC Literate and must be familiar with latest software packages.

Essential Behavioral:
* Strong oral & written communication skills in English is required.
* Demonstrated knowledge of administrative skills.

Preferred Technical:
* Microsoft Office (High Performance Level).

Preferred Behavioral :
* Demonstrated knowledge in one or more administrative function(s).
* Strong organizational skills.
* Ability to work within an integrated Bechtel/client team at multiple levels from working level to sr. management level.
Shaping tomorrow together
Bechtel is one of the most respected global engineering, construction,
and project management companies. Together with our customers, we deliver
landmark projects that foster long-term progress and economic growth. Since
‎1898, we 've completed more than ‎25,000 extraordinary projects across ‎160
countries on all seven continents. We operate through four global businesses:
Infrastructure; Nuclear, Security & Environmental; Energy; and Mining &
Metals. Our company and our culture are built on more than a century of
leadership and a relentless adherence to our values, the core of which are
safety, quality, ethics, and integrity. These values are what we believe, what
we expect, what we deliver, and what we live.
www.bechtel.com
Bechtel is an Equal Opportunity Employer. All qualified applicants will
receive consideration for employment without regard to race, color, religion,
sex, sexual orientation, gender identity and expression, age, national origin,
disability, citizenship status (except as authorized by law), protected
veteran status, genetic information, and any other characteristic protected by
federal, state or local law.
In accordance with the laws of Saudi Arabia, Bechtel has adopted mandatory
COVID-‎19 safety protocols for all work locations in the country. These
requirements may include vaccination and testing. Any and all offers of
employment with Bechtel in Saudi Arabia are expressly conditioned upon the
applicant 's willingness and ability to comply with all COVID-‎19 related
safety laws and Bechtel protocols in place at the time of a candidate's start
date. A candidate's failure or refusal to comply with such laws and protocols
renders an issued offer null and void.
This requirement cannot be waived by a recruiter, manager, or supervisor.
Your submission of an application for employment with Bechtel in Saudi Arabia
constitutes your understanding and acknowledgment of this express condition.*