Job Title:
Administrative Assistant
School / Location:
ISG Dammam
School / Department:
Counselors Office
Job Status:
Full-time
Salary Code:
Support Staff
Work Days / Hours:
200 days @ 8 hours per day
Eligible Applicants:
Saudi National, Dependent
Position Start Date:
As soon as possible
Application Deadline:
Until filled
Reports to:
Michael Schreider, Principal
Requisition Number:
01-2324-086
Summary
The Administrative Assistant for the Counseling Department is a key member of
a dynamic team serving ISG Dammam. The position is primarily responsible for
providing administrative support to the counselors.
Job Duties
The successful candidate will be able to effectively:
* Demonstrate commitment to the safety and security of children and young people (child protection)
* Provide information regarding counseling services at ISG Dammam
* Manage counselors' appointment calendar and daily schedule
* Organize and prepare documents for meetings, including preparing the meeting agenda and taking minutes
* Manage counseling office documents
* Organize and manage all events run by the counseling department, such as student information nights
* Manage and organize standardized testing (MAP, PSAT, SAT, AP)
* Manage and organize admissions assessments
* Communicate with parents by phone or email
* Maintain communication and working relationship with all stakeholders, including parents, students, administrators, counselors, and Registrars
* Be part of the safety and emergency team
* Take initiative in prioritizing tasks to ensure deadlines are met and the overall administrative function of the school runs smoothly
* Respond to urgent requests
* Exercise reasonable judgment
* Provide customer service and meet the informational needs of all ISG Dammam stakeholders (staff, students, parents, and ISG personnel)
* Maintain a safe learning environment for students and staff at all times
* Embody, uphold, and promote the ISG Learning Principles :
* Students learn best with voice and choice
* Learning is a reflective practice
* Learning requires a safe, collaborative environment
* Learning requires feedback for growth
* Learning inspires passionate engagement
* Learning from failure requires a growth mindset
* Appropriate challenge engages and motivates learners
* Perform other duties as assigned by the Principal
Qualifications and Knowledge
The ideal candidate will have:
* Minimum of Bachelor's degree in a related field of study
Experience and Skills
The ideal candidate will have:
Experience
* Experience in a secretarial role in a school setting (preferred)
Skills
* Outstanding verbal and written communication skills in English
* Highly developed organizational skills
* Excellent knowledge and understanding of the use of IT in an administrative role
* Maturity to handle a range of situations
* Loyalty and a high level of confidentiality
* Ability to exercise reasonable judgment
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