Secretary

Job Description* *

Job Title:
Secretary
School / Location:
District Office (DO)
School / Department:
Support Services
Job Status:
Full-time
Salary Code:
Support Staff
Work Days / Hours:
‎210 days @‎8 hours a day
Eligible Applicants:
Saudi National, Dependent
Position Start Date:
As soon as possible
Application Deadline:
Until filled
Reports to:
Joseph Bearns, Director of Operations
Requisition Number:
‎04-‎2324-‎076
Summary
The support services secretary will be responsible for managing all school
events and daily purchase needs of Operation department, District Office and
ISG schools. ISG comprises ISG District office, ISG Al Maha, ISG Dammam, ISG
Jubail and Sara Village school.
NOTE: The position requires the ability to work flexible hours, ability to
work weekends, off hours and holidays.
Job Duties
The successful candidate will be expected to:
* Demonstrate commitment to the safety and security of children and young people (child protection)
* Handle the coordination for District Office and all ISG school events, this includes but not limited to the following:
* Manage all event calendars
* Review of submitted All-in-One Forms
* Consolidation of weekly school activities and communication with all areas involved
* Coordination with the event set-up requirements with DO, schools and Ingress supervisors
* Manage and tracking of staff overtime and/or trade days
* Handle and coordinate daily cash and Amex purchases requests for materials/supplies needed for OPS department, District Office and all schools
* Process twice a month Petty Cash/Cash Advance Reconciliation report
* Process monthly Operations department's AMEX Card reconciliation report
* Produce cash reports and will be reporting to the ISG Operations Manager and Director of Operations
* Research, obtain quotes and process purchase orders both local and overseas for Operations department, Nurses Office, Security and Little Learners requirements
* Receive phone calls / emails and coordinate urgent maintenance requests, event set-up requirements or visitor pass on after office hours or weekends
* Assist in sorting of school shipments and distribution
* Provide assistance to the new sponsored staff on coordination and communication with the shipping company for shipping their personal belongings
* Cover for other Support services secretaries' duties in case they are on leave or holiday
* Perform other duties as assigned by the Operations Manager and Director of Operations
Qualifications and Knowledge
The successful candidate should ideally have:
* Bachelor degree
Experience and Skills
The ideal candidate will have:
Experience
* Experience with various computer applications is a plus.
* Previous work experience related to Support services and maintenance is a plus
Skills
* Excellent command of English and Arabic, both written and oral is a plus
* Able to work under pressure and meet daily deadlines
* A team player that can work with minimal supervision
* Ability to work flexible hours, able to work weekends, off hours and holidays