Procurement Advisor

Procurement Advisor*


Primary Duties and Responsibilities:
Under the supervision of the Deputy Chief of Party the procurement Advisor
will advise and support TRADE staff on maintaining USAID and Palladium
contracting and procurement regulations, policies and procedures and ensure
that these are adhered to. The Procurement Advisor will provide procurement
and logistics services, including but not limited to, procuring goods and
services in accordance with USAID and Palladium policies and standards;
providing guidance, advice and support to ensure procurement processes are
effective, efficient, and ethical and provide the best possible value to the
USAID TRADE Activity.
TASKS:
* * Respond to procurement requests from the program staff related to services and goods and other items for project beneficiaries and activities.
* Analyses procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices, and experience.
* Plans, organizes, and leads the bid solicitation process including drafting and issuing RFQ, RFP, developing bid evaluation criteria and guiding evaluation committee members on processes involved.
* Supervises bid evaluation committees, ensures the integrity of the competitive process, facilitates bidder debriefings, and exercises appropriate judgment and tact while ensuring to protect confidential information.
* Monitors and reviews progress of contractual agreements, reviews and approves invoices for payment, resolves any problems that arise, performs post contract evaluations, creates and maintains procurement records, ensuring accuracy and integrity of data;
* Ensure that all procurement procedures and regulations are followed, particularly that all procurements are:
* Fully and transparently documented through purchase requests, purchase orders, request for quotation, Comparative charts, Bid Analysis, Invoices and Delivery Reports.
* Done in timely and cost-effective manner, and at the best value possible, while maintaining product quality.
* Implement procurement tracking tools as requested.
* Liaison with other departments and participate in budgeting and budget planning as needed.
* Responsible for completing all documentation for payment before submission to Finance team, while ensuring copies of all completed procurements documents are properly filed (hard/soft).
* Handles and maintains a network of providers that offer these services for the Project, nurturing established relationships as well as expanding the network with new vendors/providers, updates and maintains the TRADE Suppliers/Vendors database.
* Works closely with the Palladium Project Management Unit to ensure compliance with Palladium procurement policies and procedures.
* Provide input to the weekly, monthly, quarterly, and annual reports.
* Performs other duties and functions as assigned.

Required Qualifications:
* Bachelor 's degree in commerce, business, economics, or related field.
* ‎5 to ‎9 of progressive, responsible, and relevant work experience.
* Experience working on USAID projects is a must.
* Demonstrated experience in the fields of operations, contracting or procurement.
* Ability to analyze facts, maintain records, prepare reports, and exercise sound judgment.
* Well organized, meticulous, has strong analytical skills, creative thinker, innovative, and has demonstrated personal initiative.
* Excellent written and verbal command of English and Arabic languages.
* Excellent knowledge of Microsoft Office.
* Ability to work well collaboratively, has a strong sense of team spirit, and works well individually with minimum supervision.
Project Overview and Role:
USAID 's Trade Reform and Development in Egypt (TRADE) project builds on
decades of U.S. investments in Egyptian businesses and economic policy with
the aim of substantially increasing Egyptian exports from Small and Medium
Enterprises (SMEs). The TRADE project focuses on six selected sectors:
engineering products, food processing, home textiles, ready-made garments,
chemicals, and building materials. Through the project, USAID works with the
Government of Egypt to improve the trade and investment policy environment and
reduce barriers to trade. USAID also partners with business associations and
export councils to strengthen the trade services ecosystem for small- and
medium-sized exporters, as well as with private companies to help them access
new international markets to increase export sales. TRADE tackles many trade
and investment-related issues to sustainably increase Egyptian exports and
drive economic growth.
Company Overview:
About Palladium - Palladium is a global leader in the design,
development and delivery of Positive Impact - the intentional creation of
enduring social and economic value. We work with governments, businesses, and
investors to solve the world's most pressing challenges. With a team of more
than ‎3,000 employees operating in ‎90 plus countries and a global network of
over ‎35,000 experts, we help improve economies, societies and, most
importantly, people's lives.
Equity, Diversity & Inclusion - Palladium is committed to embedding
equity, diversity, and inclusion into everything we do. We welcome
applications from all sections of society and actively encourage diversity to
drive innovation, creativity, success and good practice. We positively welcome
and seek to ensure we achieve diversity in our workforce; and that all job
applicants and employees receive equal and fair treatment regardless of their
background or personal characteristics. These include: (but are not limited
to) socio-economic background, age, race, gender identity and expression,
religion, ethnicity, sexual orientation, disability, nationality, veteran,
marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a
disability or you are a neurodivergent individual or for any other
circumstance, please email our team at [email protected] and
we will be in touch to discuss.
Safeguarding - We define Safeguarding as "the preventative action taken
by Palladium to protect our people, clients and the communities we work with
from harm". We are committed to ensuring that all children and adults who come
into contact with Palladium are treated with respect and are free from abuse.
All successful candidates will be subject to an enhanced selection process
including safeguarding-focused interviews and a rigorous due diligence
process.