Do you want to join an international team working to improve the future of
healthcare? Do you want to improve the lives of millions of people? Grifols is
a global healthcare company which, since its foundation in Barcelona in ‎1909,
has been working to improve the health and well-being of people all over the
world. Our four divisions - Bioscience, Diagnostic, Hospital and Bio Supplies
- develop, produce and market innovative medicines, solutions and services in
more than ‎100 countries and regions.

Role:
Perform a wide variety of administrative duties of a highly confidential and
sensitive nature. Provide assistance including arranging meetings, taking
minutes of meetings, booking travel arrangements, managing communications and
others.

Responsibilities:
* Attend Board and Committee meetings as required or requested.
* Record written minutes of the meetings and prepare them for follow up on required actions to be executed by assigned/concerned personnel's.
* Track and consider issues arising from discussions that should be raised with the full Board or another Committee. This includes close follow-up on time-sensitive issues.
* Maintain up-to-date paper and electronic records including Board packs, approved Board and Committee minutes, Board resolutions, new Board and Committee Member documents, and annual Board of Directors changes.
* Provide administrative support including, but not limited to, disseminating information to Board Directors, maintaining Board records, overseeing the resolution process, and developing the draft annual Board and Committee calendars.
* Work with legal counsel in preparation of required documents in connection with Board and Committee meetings.
* Maintain cooperative effective working relationship with and act as liaison to the Board, employees, and members of the public.
* Research, extract, coordinate, and summarize information (confidential and non-confidential) on behalf of Board of Directors. Compose and prepare business letters, memos and reports.
* Responsible for legal proceedings such as elections, annexations, assessment districts, and public hearings.
* Make room arrangements for meetings and travel arrangements for the CEO and Board.
* Attend meetings outside of established working hours when necessary.
* Maintain confidential records and proper electronic and paper filing system to ensure proper office administration and record keeping.
* Maintain a proper and organized calendar, internal and external correspondence for the CEO to support optimum utilization of time and attention to priority.
* Ensure that all policies, procedures, processes and standard operating procedures are applied correctly and followed thoroughly to ensure a standardized process
* Act as the point of contact and manage communication between the executives and internal or external

Academic Requirments:
* Bachelor degree in Business Management, Administration or related discipline

Experience:
* Minimum ‎7 years of experience on an executive role.

Computer Skills:
* Professional use of computer and MS Applications.

Languages:
* Fluent written and spoken English and Arabic. Spanish is a plus.

Personal Skills:
* Excellent secretarial & Multitasking skills
* Excellent Planning and organizing skills
* Self-driven who is able to work with minimum supervision
* Flexible multitasker and can work under pressure
* Strong Time Management and Interpersonal Skills

LI-LS1

Location: [[mfield6]] : [[cust_building]]

Learn more about Grifols