Executive Assistant - Dubai

؜ - ؜Dubai ؜ -

Job details

Specific Responsibilities
The Executive Assistant (EA) provides project and business administration
support to the consulting team in all aspects of the project process
including: document preparation and management, scheduling and planning of
meetings, timesheet management, expense reporting, correspondence and file
management. An integral part of an EA's role is problem-solving within the
consulting execution and administrative process.


Specific Responsibilities Include:
* Formatting, editing, proofreading, preparing and transmitting client deliverables.
* Keeping up to date records and tracking of the Business development of the whole consulting team.
* Maintaining Partner and Principal inboxes, scheduling meetings and managing diaries.
* Preparing travel itineraries and any necessary documentation such as visas for the consultant.
* Supporting the consulting team with account management and client relationship building, including consultant expenses, client invoices/receivables and other financial reports.
* Creating and maintaining an efficient file management and follow-up system in an organized process.
* Maintaining client and candidate communications through scheduling and prioritizing telephone and email
communication.
* Professionally building strong relationships and good rapport with clients.
* Maintaining the accuracy, quality and integrity of all consultancy and client information in the company database.
* Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading.
* Maintaining client, candidate and company-wide confidentiality.
* Contributing to the team and office by providing reception relief and back-up assistance to other EAs.


The Person


The successful EA candidate will have:



  • High school education required, college degree desired.

  • At least five years of administrative experience in roles requiring strong project coordination.

  • Demonstrate a business acumen and financial awareness.

  • Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus.

  • Advanced level and user in Microsoft PowerPoint

  • Excellent communication skills: verbal, written and listening.

  • Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.

  • Professional services experience, a plus


External and internal awareness:



  • Maintains personal contacts across the internal organization and appropriately shares information.

  • Addresses business process issues proactively with other areas, as necessary.


Analytical Thinking:



  • Develops frameworks to assure that "pros" and "cons" are evaluated, key issues are identified and detailed analysis is synthesized.


Creative Thinking:



  • Sets a personal example of seeking out new and better ways of doing things.

  • Stays open to new ideas and approaches.

  • Generates new ideas.


Client Orientation:
* Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues.


Self-confidence and determination:



  • Manages most situations in a calm, steady, "can-do" manner.

  • Demonstrates self-confidence; resilient.

  • Demonstrates a focus on results over time; resourceful, tenacious.


Relationship building:
* Takes the time to maintain relationships and create new ones.


Driving results:



  • Manages projects, activities and resources according to consulting and team strategy effectively.

  • Sets priorities and reviews progress against goals regularly.

  • Multitasks effectively and efficiently.


Best practice perspective:



  • Seeks to adopt best practices to increase effectiveness and organization competitiveness.

  • Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships.

  • Possesses strong personal commitment to quality standards and meeting quality expectations.

  • Gives constructive feedback and recommends suggestions for improvement, where appropriate.


Organizational buy-in:



  • Generates enthusiasm for Company strategies and key initiatives.

  • Energizes others with whom he/she is in regular contact.

  • Demonstrates strong business ethics (honesty, integrity, confidentiality, discretion) in all situations.

  • Strong team player.

  • Maintains composure in fast-paced, rapidly changing environment.

  • Displays appropriate sense of humor in the workplace.

  • Flexible to work overtime when needed.


Tiger is B Corp Certified. We are part of a global movement of businesses
committed to improving social and environmental conditions around the world.

Job Summary

  • Advertiser: clearlysecretarialjobs.co.uk
  • Announcement date: 17/02/2023
  • Type of employment: -
  • Experience level: -
  • Educational level: -
  • Job location: Dubai
  • Salary: -
  • Phone number: -

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