Administration Coordinator (General Services)

؜ - ؜Dubai ؜ -

Job details

Job Purpose:


To support relevant department by providing professional administration
related services, enabling the team to function effectively and efficiently.


Roles & Responsibilities:



  • Develop Document Control Matrix

  • Maintain all IMS Related Documents by Site by topic in folders.

  • Maintain summary of all IMS Related Documents for ATM, PM and NCR

  • Communicated with all Site's IMS Chairman and committees for maintaining upto date documents.

  • Maintain all the IMS Related Training Record

  • Arrange for IMS related trainings by coordinating with all locations and selected vendors.

  • Coordinate with all locations, managers and IMS document controllers if there is any shortage of fire wardens and first aiders and arrange for training accordingly.

  • Maintain the site wise document tracker.

  • Distribute the IMS posters, signage, maps, plans, display board etc by site.

  • Follow-up with each site IMS Document controller and the IMS Chairman for effective management of IMD documentation and timely updating the compliance.

  • Carry out Incident and accident analysis, track the incident investigations and corrective/preventive actions tracker by site.

  • Monthly-wise prepare incident tracker (basis B-Wise) along with security reports.

  • Prepare quarterly report related to incidents.

  • Maintain security enhancement tracker by site.

  • Support Admin and procurement requirements for site

  • GSS department filing and documentation.

  • Manage the Legal Register by periodic review and escalate if there are any changes to the LM.

  • Support in all external audits with proper IMS documents

  • Support the team in IMS site visits across the UAE.

  • Maintain MoM for all internal IMS meetings, manage meeting room bookings.

  • Support HSE Manager and Executive for related documents and statistics as required.

  • Maintain and update Access Control system updates to issue and remove access rights to individuals as per management direction.

  • Coordinate for stationery and otter general requirements.

  • Work as a back-up support for Procurement Executive

  • Maintain Share Point Sites for IMS and Security (manage access levels)

  • Manage consumables and signage stocks and reorder as required with management approval.

  • Participate in all other departmental activities and events.


Qualification & Experience:



  • Graduate preferably in commerce or engineering diploma.

  • Any HSE certification like IOSH/Nebosh is added advantage.

  • ‎2 - ‎3 years experience in similar role (administration, stock management, HSE)

  • Well versed with MS Office especially in Excel and PPT

Job Summary

  • Advertiser: Al Tayer Group
  • Announcement date: 02/11/2023
  • Type of employment: -
  • Experience level: -
  • Educational level: -
  • Job location: Dubai
  • Salary: -
  • Phone number: -

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اللغة: العربيّة