Administrative Supervisor

Job Description
Administrative Supervisor

Ensures the optimal utilization of Fugro's facilities. Assesses and evaluates
the physical space requirements of the organization and recommends plans to
meet needs. Ensures proper functioning of facilities through ongoing
inspection and maintenance

Who we are

Do you want to join our Geo-data revolution? Fugro's global reach and unique
know-how will put the world at your fingertips. Our love of exploration and
technical expertise help us to provide our clients with invaluable insights.
We source and make sense of the most relevant Geo-data for their needs, so
they can design, build and operate their assets more safely, sustainably and
efficiently. But we're always looking for new talent to take the next step
with us. For bright minds who enjoy meaningful work and want to push our
pioneering spirit further. For individuals who can take the initiative, but
work well within a team.

Job responsibilities:
* Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
* Completes operational requirements by scheduling and assigning, training and supervising employees; following up on work results.
* Plan, Organize, Supervise and control various office functions, including dinners, annual events (reservations, menu, invitations, etc.)
* Maintenance of office and kitchen supplies
* Analyze, supervise, and streamline office operations and procedures such as supply requisitions, access controls, gate passes etc
* Responsible for the overall office infrastructure, including renovations, relocations, and maintenance
* Manage office supplies, equipment, furniture, computer and telephone services, and product orders
* Administer office/administration budgets, including expenses and supplies
* Provide comprehensive administrative support to the regional management team with their travel plans, (transportation and accommodation) calendar management
* Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
* Maintains office staff by recruiting, selecting, orienting, and training employees.
* Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
* Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
* Contributes to team effort by accomplishing related results as needed
* Manage contract and price negotiations with office vendors, service providers and office lease in coordination with procurement department
* Liaise with facility management vendors, including cleaning, catering and security services
* Provide general support to visitors

You bring (qualifications & experience)
*
‎3 - ‎8 years of Working expereince, with atleast ‎3 years in office management
* Strong reading, writing and communication skills in English
* Results driven
* Ability to be flexible and supportive to both colleagues and stakeholders
* Highly organised

What we offer

Fugro provides a positive work environment as well as projects that will
satisfy the most curious minds. We also offer great opportunities to stretch
and develop yourself. By giving you the freedom to grow faster, we think
you'll be able to do what you do best, better. Which should help us to find
fresh ways to get to know the earth better. We encourage you to be yourself at
Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude.
But bring your questions and opinions too. Because to be the world's leading
Geo-data specialist, we need the strength in depth that comes from a diverse,
driven team.

Our view on diversity, equity and inclusion

At Fugro, our people are our superpower. Their variety of viewpoints,
experiences, knowledge and talents give us collective strength. Distinctive
beliefs and diverse backgrounds are therefore welcome, but discrimination,
harassment, inappropriate behaviour and unfair treatment are not. Everybody is
to be well-supported and treated fairly. And everyone must be valued and have
their voice heard. Crucially, we believe that getting this right brings a
sense of belonging, of safety and acceptance, that makes us feel more
connected to Fugro's purpose 'together create a safe and liveable world' - and
to each other.
Disclaimer for recruitment agencies:
Fugro does not accept any unsolicited applications from recruitment agencies.
Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.