P&O Maritime Logistics - Assistant Procurement Manager

ABOUT THE ROLE
Based in our Corporate Office in Dubai, and reporting to the Procurement
Manager, the Assistant Procurement Manager shall lead, coordinate, manage, and
administer all procurement activities for POML Offshore including major Capex,
special projects purchase etc for the related Business while ensuring
implementation of POML group procurement procedures and policies within the
Business Units he is responsible for.
KEY ACCOUNTABILITIES
Procurement
* Handle all major Capex purchases including new vessel purchase, special projects purchase etc for the BUs responsible and create POs following the procurement process.
* Negotiate and establish frame agreements and contracts with key suppliers to achieve cost savings and generate process improvement.
* Regularly review all open Requisitions, Purchase orders and ensure closing of same as per the KPI requirements
* Discuss day-to-day challenges with all stakeholders to ensure smooth functioning of procurement and operations.
* Build strong relationships with key contacts of the suppliers and working with them closely to develop best possible supplier relationship.
* Take initiatives and liaise with respective stakeholders to resolve any issues relating to the processing of POs and supplier payments.
* Monitor performance of suppliers to ensure continued cost-effective provision of services and goods
* Support all types of reporting needs to measure the procurement performance.
Procurement Procedures & Systems
* Ensure that procurement procedures are compatible with and support Company and Business Unit requirements
* Ensure that all purchases are concluded in accordance with purchasing procedures.
* Monitor procurement procedures/systems on an ongoing basis to ensure continuous improvement.
* Procure selected Goods/Services as required by Complexity/Level of Price and act as buyer relief for Department as required.
* Maintain the standard templates terms and conditions for each category of the procurement activities.
Logistics
* Monitor order expedition as and when required.
* Ensure that optimal legal approach is used to facilitate/expedite import/export deliveries.
* Develop understanding and constantly review import/export requirements of countries of operations.
Purchasing Function
* Negotiate price / discounts.
* Ensure the company's purchasing strategies and procedures are maintained to meet vessel, shore facility and office goods and services requirements.
* Ensure requisitions are received, processed, and controlled, purchase orders are prepared and distributed to suppliers timeously and correct data entry is made of all purchasing details.
* Prepare quote evaluation analysis for recommendation to purchase committee.
* Core member of purchasing committee.
* Identify regular procured goods/ & services for frame agreements, introduce suppliers and implement frame agreement.
Accounting
* Provide management interface with accounting department regarding integration of systems and procedures.
* Monitor and ensure the timeous and accurate payment for goods and services.
* Ensure procurement information is captured timeously and accurately.
Vendor Management
* Oversee the rationalization and selection of suppliers that meet POML business requirements at the lowest total cost.
* Build and maintain mutually beneficial relationships with key suppliers.
* Develop and maintain supplier prequalification lists and feedback to any/all vendors that do not meet POML requirements.
* Measure key market vendor indicators gathered from market intelligence.
* Analyse vendor performance data regularly, communicate and communicate and advise POMS management best course of action to maintain strategy and vision for sourcing strategies.
People Management
* Manage a team, attract talent from individuals and develop them.
* Effectively lead and provide guidance to the procurement staff and other stake holders to ensure governance.
* Direct and ensure the effective achievement of functional objectives of procurement by: managing performance, developing, and motivating team, so that their individual and collective performance is of the required standard and meets the current and future needs of the business.
QUALIFICATIONS AND EXPERIENCE
* Diploma/ Bachelor's degree in engineering, supply chain management, logistics, or business administration.
* Certification in Purchasing from a recognised university is preferable.
* A minimum of ‎10 years of service with an organization preferably in shipping industry/vessel operation, out of which at-least ‎3 years at a managerial level.
* Proven experience managing Procurement individual/ teams/ department.
* Experience in preparing and implementation of procurement procedures policies and procurement strategies.
* In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
* Proficiency in Microsoft Office and purchasing applications.
* Experience using supply chain management software and tools, Oracle Fusion and ABS NSE would be an advantage.
* Experience working in a fast-paced administrative environment.
Key attributes
* Well-developed communication and interpersonal skills.
* Well-developed negotiation skills.
* Good Business Instincts.
* Highly organized, accurate and detail oriented.
* Excellent analytical and problem-solving skills.