Role Objective:
To provide clerical support to the Commercial department by organizing the
data, records and reports and keeping strong follow up. At the same time
maintaining good professional relationships with the suppliers.
Responsibilities
1. Shipment follow-up with suppliers as per orders shipping date.
2. Getting confirmation from supplier after issuing Purchase Order with
expected delivery time.
3. To do a courtesy follow-up with the supplier before one week from the
expected delivery date and make sure the shipment is processed as per the
agreed timelines.
4. If the shipment is supposed to be moving through our forwarder, then to
take the weight and size of shipment in order to select and nominate suitable
forwarder and mode of shipment (either Courier or Air-freight or Sea-freight).
5. After finalizing shipment mode and forwarder, follow-up with concern
forwarder and make sure that shipment arrives on time at the port.
6. During this time to make sure in getting the original shipping documents
either directly from the supplier or through the nominated forwarder.
7. Continually following shipping documents (as follows) required for
Airfreight and Sea-freight shipments and for couriers subject to the shipping
invoice value.
a) Commercial Invoice, Original Duly attested from shipper's Chamber of
Commerce.
b) Certificate of Origin, Original Duly attested from shipper's Chamber of
Commerce.
c) SASO Certificate.
8. Packing List
9. Make sure to update the suppliers about any change in Government rules &
regulation from time to time.
10. Make sure before communicating with supplier that our collected
information is correct.
11. Co-ordination with clearing agents and related shipments.
12. Co-ordination with the Store Team.
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