Long Description Job Summary
The Sr. HR Officer – Recruitment will work closely with the HR team and
business stakeholders to ensure that the vacancies are filled in a timely and
efficient manner. The jobholder will be required to source, interview and hire
candidates in Retail & Distribution divisions.
Job Responsibilities
RECRUITMENT:
Manage recruitment of vacancies on Talent Hub and external job boards such as
Bayt, LinkedIn, Social Media, Community Website or groups and etc.
Time bound sourcing, screening and selection of candidates for authorised
recruitment requirements;
Maintain relationships with the Hiring Managers and act as a consultant to
their recruiting needs
Initiate and maintain relationships with External Recruitment Agency for Mass
Recruitment
Manage interview schedules for both local and overseas candidates. This will
include preparation and co-ordination of interview schedules and coordination
of events on the day
Assist in arranging and coordinating specific Recruitment Trips to overseas
locations and Recruitment open day events
Maintain an updated recruitment tracker for GTRC & ATA and send weekly report
with the recruitment progress
ON-BOARDING & ADMINISTRATION:
Local Recruitment Admin procedure & On-boarding Task:
Coordinate with the selected candidate about the required documents such as
civil ID copy, passport w/ residency copy and work permit copy
Cross check w/ ES the visa transferability of selected candidate
Create offer approval on Talent Hub & prepare employment contracts;
Hand over the employment docs to the HR assistant for residency transfer
papers request
Liaise with the HR assistant / ES on the transfer papers;
Coordinate with the offered candidates to collect their transfer papers &
follow up with them till they return it back signed
Hand over the full documents pack to the HR assistant for ES / payroll
submission
Initiate on-boarding for selected candidates on Talent Hub
Overseas Recruitment Admin procedure & On-boarding Task:
Create offer approval on Talent Hub & prepare employment contracts;
Coordinate with the selected candidate about the required documents such as
passport copy, educational degree copy if required, pre-medical,..etc
Liaise with the HR assistant to request their work visa (NOC)
Follow up with ES / HR assistant on NOC issuance & attestations if needed
Courier the NOC to the offered candidate or agency
Arrange with the offered candidate or agency the travel arrangement of
candidates
Coordinate with Facilities (for temporary accommodation), ATA (for ticket),
Businesses (Induction schedule, air ticket approval & daily transportation) &
Transportation for airport pick-up.
Coordinate with the HR assistant upon arrival on candidate to release the
salary advance & to hand over the new joiner’s full documents pack
Initiate on-boarding for selected candidates on Talent Hub
Candidate Requirements
University Graduate, majoring in Business Management/Administration or Human
Resources
Preferably having 2-4 years of experience within a Recruitment Function
Demonstrated analytical ability
Fluency in English; strong verbal and written communication skills
Proficient in Excel and PowerPoint
Good interpersonal and presentation skills
Should work in an accurate and efficient way
Ability to build and maintain strong relationships throughout the organization
Ability to use latest Sourcing Techniques like LinkedIn and other Social
Networking Tools
Education
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