Grade : G5
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : 21.4
Job Posting : Feb 6, 2023, 5:50:12 AM
Closing Date : Feb 27, 2023, 4:59:00 PM
Primary Location : Egypt-Cairo
Organization : EM/DCD Division of Communicable Disease Control
Schedule : Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.
The overall objective of the programme is the control, elimination and
eradication of all EPI target diseases through vaccination and effective
vaccine preventable diseases surveillance and control.
1. Provide full administrative support including drafting in line with WHO
style guide reviewing and dispatching of correspondence, reports, documents,
etc., independently compose and finalize correspondence of administrative
nature and draft interim replies, draft presentations as guided by
professional staff.2. Receive, screen and log all incoming correspondence,
search for information and attach background, provide unofficial translation,
if needed, take minutes of unit meetings, update and maintain unit filing
system (paper based, electronic and database).3. Follow up on the
implementation of programme activities and ensure timely submission of unit's
contributions; respond to and act on telephone enquiries, assess the urgency
of programme matters and refer them to appropriate staff for action, inform
and remind professional staff in the Unit of deadlines, provide supporting
material as appropriate.4. Organized the travel of the Regional Adviser and
unit staff, inducing raising travel requests (TR)s in the General Management
System (GSM), security clearance, finalizing travel itineraries and hotel
bookings etc., and following up and maintaining records on the submission of
duty travel reports.5. provide full administrative support to the Unit's
inter-country meetings, draft rational and plan (including approximate costs )
for meetings compile and process all necessary documentation, liaise with
participants , issue TRs, effect payments for participants, follow up on
travel claims and complete logistical and financial arrangements.6. Using GSM,
carry out the function of project administrator; entering unit workplans,
monitoring availability of funds and financial expenditures according to the
approved workplan, initiating expenditure batches, and liaising and
coordinating with country offices on the implementation of the workplan
related to the concerned programme.7. Initiate and process different
transactions in GSM, including procurement of goods and services; completing
necessary forms, obtaining approvals for AOWs and submittingdocumentation of
the Administrative Assistant, and following up with concerned parties on the
receipt of deliverables and finalization of payments.8. Update the Unit's
webpages linked to the programmatic areas.9. Assist/replace administrative
staff in the Department, and perform other relevant duties within their scope
of responsibility as required.
Essential : Completion of secondary education supplemented by secretarial
training.
Desirable : University degree in business administration, social sciences
or related field an asset.
Essential : At least fiveyears' progressive administrative experience.
Desirable : Relevant experience in the UN System
- Good filing and organizational skills.- Ability to maintain good working
relationships with staff, experts and visitors.- Demonstrated ability to
translate routine correspondence to English- Very good time management and
stress management skills.- Very good knowledge of WHO rules, manuals,
practices, procedures and WHO Style Guide applicable to the administrative
level an asset.
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself
Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Intermediate knowledge of French.
WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP 306,297 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and 30 days of annual
leave.
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