Programme Assistant

Grade : G5
Contractual Arrangement : Temporary appointment under Staff Rule
‎420.4
Contract Duration (Years, Months, Days) : ‎8 months
Job Posting : Jun ‎15, ‎2023, ‎7:06:‎15 AM
Closing Date : Jun ‎29, ‎2023, ‎4:59:‎00 PM
Primary Location : Egypt-Cairo
Organization : EM/DCD Division of Communicable Disease Control
Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The main objective of the programme is to provide guidance to the Member
States in their efforts to prevent disease and deaths due to viral Hepatitis,
HIV and Sexually Transmitted Infections (STI). The programme promotes public
health approaches and guides national policies and strategies towards
strengthening health systems to increase the coverage of continuum of
evidence-based and cost-effective prevention, care and treatment services. It
coordinates with partner agencies in order to achieve mutual goals in the
context of sustainable development.

DESCRIPTION OF DUTIES

‎1.Provide full administrative support including drafting in line with WHO
style guide, reviewing and dispatching of correspondence, reports, documents,
etc.,, independently compose and finalize correspondence of administrative
nature and draft interim replies, draft presentations as guided by
professional staff.
‎2. Receive, screen and log all incoming correspondence, search for
information and attach background, provide unofficial translation, if needed,
take minutes of unit meetings, update and maintain unit filing sytem (paper
based, electronic and database.
‎3.Follow up on the implementation of programme activities and ensure timely
submission of unit's contributions; respond to and act on telephone enquiries,
assess the urgency of programme matters and refer them to appropriate staff
for action, inform and remind professional staff in the unit of deadlines,
provide supporting material as appropriate.
‎4. Organize the travel of the Regional Adviser and unit staff, including
raising travel requests (TRs) in the General Management System (GSM), security
clearance, finalizing travel itineraries and hotel bookings etc., and
following up and maintaining records on the submission of duty travel reports.
‎5. Provide full administrative support to the unit's intercountry meetings,
draft rational and plan (including approximate costs) for meetings, compile
and process all necessary documentation, liaise with participants, issue TRs,
effect payments for participants, follow up on travel claims and complete
logistical and financial arrangements.
‎6. Using GSM, carry out the function of project administrator; entering unit
workplans, monitoring availability of funds and financial expenditures
according to the approved workplan, initiating expenditure batches, and
liaising and coordinating with country offices on the implementation of the
workplan related to the concerned programme.
‎7.Initiate and process different transactions in GSM, including procurement of
goods and services; completing necessary forms, obtaining approvals for APWs
and submitting documentation to the Administrative Assistant, and following up
with concerned parties on the receipt of deliverables and finalization of
payments.
‎8.Update the unit's webpages linked to the programmatic areas.
‎9. Assist/replace administrative staff in the Department, and perform other
relevant duties within their scope of responsibility as required.

REQUIRED QUALIFICATIONS

Education

Essential : Completion of secondary education supplemented by secretarial
training.
Desirable : University degree in business administration, social sciences
or related field an asset.

Experience

Essential : At least five years' progressive administrative experience.
Desirable : Relevant experience in UN system.

Skills

Good filing and organizational skills. Ability to maintain good working
relationships with staff, experts and visitors. Demonstrated ability to
translate routine correspondence to English. Very good time management and
stress management skills. Very good knowledge of WHO rules, manuals,
practices, procedures and WHO Style Guide applicable to the administrative
level an asset.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP ‎306,297 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and ‎30 days of annual
leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level


• Only candidates under serious consideration will be contacted.


• A written test may be used as a form of screening.


• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.


• According to article ‎101, paragraph ‎3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.


• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.


• For information on WHO's operations please visit: http://www.who.int.


• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  The WHO is committed to achieving gender parity and geographical diversity in
  its staff. Women, persons with disabilities, and nationals of unrepresented
  and underrepresented Member States (
  https://www.who.int/careers/diversity-equity-and-inclusion
  )are strongly encouraged to apply for WHO jobs.
  Persons with disabilities can request reasonable accommodations to enable
  participation in the recruitment process. Requests for reasonable
  accommodation should be sent through an email to
  [email protected]


• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.


• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.


• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.


• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.


• The statutory retirement age for staff appointments is ‎65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.


• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.


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